Experience Inc. Jobs

Administrative Assistant - Austin, Texas

The Office of the Governor is looking for an Administrative Assistant (Administrative Assistant V) to work in the Executive Office.

Who We Are

The Office of the Governor works to build a healthier, safer, freer, and more prosperous future for all Texans. We are located primarily within the Texas State Capitol Complex in Austin.

What Youll Earn

The salary is $4,416.67 - $4,583.34 a month ($53,000.04 - $55,000.08 a year). Benefits include medical insurance, sick leave, and vacation leave. Also, State of Texas employees are eligible for a defined retirement plan. Learn more:

What Youll Do

This is a job that performs advanced (senior-level) administrative support work. Work involves providing and coordinating administrative support, including disseminating information, preparing correspondence, preparing, and editing reports and documents, and maintaining filing systems.

• Plans, coordinates, and performs office management and administrative assistant duties, including oral and written communication, scheduling, telephone communication, purchasing, mail sorting and distribution, and record maintenance.
• Receives and promptly fields internal and external telephone inquiries. Makes logical and timely caller and visitor referrals.
• Independently and correctly prioritizes calls and emerging issues to determine when prompt, higher-level OOG follow-up action may be required. Demonstrates a sense of urgency and commitment in handling all caller and visitor inquiries.
• Maintains reception area visitor logs.
• Operates electronic mail systems and coordinates the flow of information, internally or with other organizations.
• Prepares and disseminates information concerning agency programs, services, and procedures.
• Coordinates and schedules travel and appointments for Executive staff.
• Compiles materials for meetings, conferences, seminars, presentations, and training's.
• Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
• Conducts administrative reviews of reports, documents, applications, or summaries to ensure administrative completeness.
• Creates, maintains, compiles, and enters data for databases, summaries, and reports.
• Maintains filing systems, including recording information, updating paperwork, or maintaining documents, records, correspondence, or other material.
• Assists with preparing PowerPoint presentations.
• Responds to inquiries regarding technical program or administrative regulations, policies, and procedures.
• Develops, updates, writes, edits, and recommends office policies, procedures, and systems.
• Demonstrates sustained knowledge of OOG issues and press releases and matters of public interest.
• Researches, analyzes, and leads administrative and special projects as assigned.
• Handles sensitive and confidential situations accordingly.

How Youll Qualify

• High school graduate or equivalent; and
• Four (4) years of professional experience in program management.

Note: Experience and education may be substituted for one another on a year-for-year basis.

Youre a Great Fit with

• Graduation from an accredited two-year college or four-year university with a degree in business administration, management, human resources, government, public administration, or related field; and
• Strong communication and computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.

Other Things to Know and When You Should Apply

Its a great job for a professional who likes a fast-paced and demanding business environment providing and coordinating administrative support. Apply now by submitting a state of Texas application. Applications are reviewed daily. Telework opportunities are available upon request. Reliable internet is required. Alternate work schedules and telework may be discussed with the hiring manager during the interview process.

Veterans

Veterans, Reservists, or members of the Guard can compare this position to Military Occupations (MOS) at the Texas State Auditor's Office.