Job Information
TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES Accountant II Payable in AUSTIN, Texas
Job/Position DescriptionTravel Section and#150; Accountant II (auditor). This position is a full-time teleworker with hours of 8a-5p, Monday and#150; Friday on the Direct Bill Car, Air and Hotel Teams. This position will be cross trained with the Travel Claims/Settlements Team (auditing regular and advance travel reimbursement claims) and the Advance Travel Team (processing and assigning one-time use Advance Travel EXTRA cards). The main job duties of this position will pay invoices from contracted vendors for direct billed travel (airlines, rental cars, hotels, trains, and buses). This position creates workbooks in Excel for each vendor. Auditor verifies traveler was authorized to travel, expenses are reimbursable, and policies and procedures were followed. Auditor processes and verifies charges, refunds, and remittances for any disallowed charges to the direct billed account. Verifies that all required documentation has been received. Upload Excel workbooks to CAPPS Financial for payment to vendors, verify payments are made and credits are posted. This position communicates on a complex level with others (internally or externally) to provide, exchange, or verify information, answer inquiries, address issues, or resolve problems or complaints. Provides complex technical assistance to DFPS Travelers regarding policies, procedures, rules, regulations, standards, or requirements. Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned. Some overtime may be required. Teleworking has specific rules and guidelines. Employee must remain in good standing with the agency to continue teleworking. Essential Job FunctionsWorks in Direct bill: Verifies that all required documentation has been received. Verifies that all required documentation has been received. Input information in spreadsheets, upload workbooks to CAPPS Financial for payment to vendors, verify payments are made and credits are posted. Cross trains with the Travel Claims/Settlements and Advance Travel Teams. (65%) Creates Excel workbooks, Audits, analyzes, and processes vendor payments, travel claims (regular/advance) to satisfy expenditure obligations for DFPS. Determines accuracy of vendor invoices, travel claims and appropriate coding for data entry. Performs data entry of the vendor payments, claims information into the electronic eTravel accounting system, workbook uploads and the CAPPS Financial Accounting System. Track invoices and vouchers to ensure all payments are made in compliance with state prompt pay guidelines. (20%) Research, analyze and coordinate payment discrepancies with vendors, programs, and budget. (10%) Respond to customer service inquiries, both verbally and in writing, concerning payment status. (5%) with assistance, ensure compliance with established procedures, requirements, and agency policy in the preparation of accounts payables. Performs other duties as assigned.Registrations, Licensure Requirements or Certificationsn/aKnowledge Skills AbilitiesKnowledge of accounting principles and procedures. Ability to use a personal computer to research, track and enter accounting information. Ability to use MS office suite products (Word, Excel, Outlook, Teams)Ability to perform financial analysis; to interpret statutes; and to analyze, evaluates and summarizes financial records for accuracy and conformity to procedures, policies, and rules. Ability to prepare clear and concise correspondence regarding accounting transactions. Ability https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=616462 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.