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Part-time Business Services Professional (Intermediate – Senior Level) (0.5 FTE) - 34793 University Staff

Description

University of Colorado Anschutz Medical Campus

School of Medicine | Department of Family Medicine

Job Title: Part-time Business Services Professional (Intermediate – Senior Level) (0.5 FTE)

Position: #00827023 – Requisition: #34793

Job Summary:

Key Responsibilities:

• Provide administrative support to the Vice Chair and Associate Vice Chair for Research. This includes coordinating the overall management of the Research VC's daily, monthly, and annual schedules, to include setting priorities, determining access, scheduling and arranging meetings, setting and confirming appointments.

• Arrangement and support of travel arrangements, expense reports, and reimbursements for faculty and staff supported.

• Provide administrative support for the department's research mission area with tasks such as organization related to the monthly department research meetings, participating in, and contributing to the research administration team, coordinating events and needs of the research area.

• Handle all budgetary arrangements for various functions and events, with budgets of $5-15K per occurrence. Responsible for the use of an employer issued procurement card.

• Process reimbursements and invoices, scopes of work, standing purchase orders through Marketplace and other University forms to support payment to external consultants and entities.

• Manage and approve conference room reservations for 3 rd floor Academic Office One DFM conference rooms and other locations on campus.

• Support research faculty with publications such as referencing, formatting, mild editing and submitting to journals, as well as updating CVs and federal biosketches.

Work Location:

Hybrid

Why Join Us:

An Exciting Opportunity:

• Patient Care – Providing outstanding Family Medicine to every patient.

• Research – Create and disseminate new knowledge.

• Training – Train a future integrated, Family Medicine workforce.

• Community Engagement - Achieve health equity with community engagement and advocacy.

• Our People – Nurture a thriving, diverse, and equitable DFM culture.

Why work for the University?

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

Diversity and Equity:

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

• One (1) year of professional level experience in business administration or operations.

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.

• Two (2) years of professional level experience in business administration or operations.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Three (3) or more years of professional level experience in business administration or operations.

• Administrative support experience in higher education, medical school or health sciences setting.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution work collaboratively, harmoniously, and effectively as part of a team.

• Outstanding customer service skills and professional attitude.

• Demonstrated commitment and leadership ability to advance diversity and inclusion.

• Attention to detail and accuracy.

• Basic writing and editing skills.

• Self-motivated with strong organizational skills and the ability to prioritize multiple projects and tasks.

• Proactive with the ability to use independent judgment to determine the most efficient sequence of duties based on a complex set of competing time and resource requirements and to handle changing workloads and demands as necessary.

• Ability to learn new skills and systems; synthesize and apply knowledge from diverse disciplines.

• Ability to maintain confidentiality and exercise appropriate discretion with information.

• High level of proficiency with Microsoft Office Suite.

How to Apply:

Screening of Applications Begins:

September 18 th , 2024

Anticipated Pay Range:

or hiring range

Intermediate Level: $27,988 – $35,600

Senior Level: $30,257 – $38,487

or hiring range

ADA Statement:

Background Check Statement:

Vaccination Statement:

Qualifications

Job Category

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Schedule

Posting Date

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The Department of Family Medicine is looking for a Business Services Professional position to join the Research team. The position will provide business administration and operational support to the Vice Chair and Associate Vice Chair for Research. This includes coordinating the overall management of the Research VC's daily, monthly, and annual schedules, to include setting priorities, determining access, scheduling, and arranging meetings, and setting and confirming appointments. The position will also arrange and support travel arrangement and expense reports and reimbursements for other faculty and staff.

– this role is eligible for a hybrid schedule of 2 days per month on campus and as needed for in-person meetings.

The University of Colorado Department of Family Medicine (DFM) seeks a creative and capable individual to lead strategic communications for a national leader in academic medicine. Recently ranked #7 Best Family Medicine Programs by U.S. News, DFM seeks a communications professional who is a storyteller at heart. Someone with a broad range of skills and a desire to put them to work to demonstrate the impact of cutting-edge family medicine care, research, and innovation. The Department of Family Medicine (DFM) mission is "To heal, teach, discover, and connect. Together." by educating, nurturing, fostering, and enhancing those in family medicine and the communities we live in and serve. The Department of Family Medicine has five key aims, each with specific goals: We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: There are many additional perks & programs with the CU Advantage (https://apptrkr.com/get_redirect.php?id=5616352&targetURL=https://advantage.cu.edu/) .

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Intermediate Level: Senior Level: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

For full consideration, please submit the following document(s): 1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position 2. Curriculum vitae / Resume 3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address Questions should be directed to: Lydia Lyon, lydia.lyon@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5616352&targetURL=lydia.lyon@cuanschutz.edu)

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by . Those not applying by this date may or may not be considered.

The starting salary range () for this position has been established as: The above salary range () represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5616352&targetURL=http://www.cu.edu/node/153125)

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5616352&targetURL=hr.adacoordinator@cuanschutz.edu) ​.

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get_redirect.php?id=5616352&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get_redirect.php?id=5616352&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) .

Application Materials Required: Cover Letter, Resume/CV, List of References : Business Services : Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20148 - SOM-FM GENERAL OPERATIONS : Part-time : Sep 5, 2024 : Ongoing Posting Contact Name: Lydia Lyon Posting Contact Email: lydia.lyon@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5616352&targetURL=lydia.lyon@cuanschutz.edu) Position Number: 00827023jeid-631e436ee9212d45b22b8853e1f28a8e

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.