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Administrative Assistant III - 34526 University Staff

Description

University of Colorado Anschutz Medical Campus

Department: Anesthesiology

Job Title: Administrative Assistant III

Position #00808045 – Requisition #34526

Job Summary:

Key Responsibilities:

• Work with a team of administrative professionals to support clinical faculty. This work includes, renewing annual memberships, calendar management and organizing faculty meetings.

• Process office supply and/or education material orders as needed. Monitor and maintain office inventory, reordering when necessary.

• Provide support to the Pediatric Division Administrator, Pediatric Clinical Program Manager,(s) and faculty, to include scanning documents, developing correspondence, travel coordination, and additional administrative duties as they come up.

• Adhere to current financial policies and procedures; independently seek training and guidance on new policies and procedures which will include but is not limited to, submitting Travel Reimbursement and Credit Card Reconciliations for adult clinical faculty, and others as needed/requested.

• Exercise a high-level of discretion regarding confidential department matters, examples include, but are not limited to personnel issues and knowledge of educational data.

Work Location:

Why Join Us:

Why work for the University?

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

Position #00808045 – Requisition #34526

Job Summary:

Key Responsibilities:

• Work with a team of administrative professionals to support clinical faculty. This work includes, renewing annual memberships, calendar management and organizing faculty meetings.

• Process office supply and/or education material orders as needed. Monitor and maintain office inventory, reordering when necessary.

• Provide support to the Pediatric Division Administrator, Pediatric Clinical Program Manager,(s) and faculty, to include scanning documents, developing correspondence, travel coordination, and additional administrative duties as they come up.

• Adhere to current financial policies and procedures; independently seek training and guidance on new policies and procedures which will include but is not limited to, submitting Travel Reimbursement and Credit Card Reconciliations for adult clinical faculty, and others as needed/requested.

• Exercise a high-level of discretion regarding confidential department matters, examples include, but are not limited to personnel issues and knowledge of educational data.

Work Location:

Why Join Us:

Why work for the University?

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

Diversity and Equity:

Qualifications:

Minimum Qualifications:

• High School Diploma or GED Certificate from an accredited institution.

• Substitution: College, university or non-correspondence course work may substitute on a year-by-year basis for the general experience, but not for specific experience.

• Three (3) years of general clerical and/or administrative experience, which includes one (1) year of experience managing calendars using Outlook or other similar applications.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Bachelor's degree from an accredited college or university in a business or health related field.

• Four (4) or more years of general clerical and/or administrative experience .

• Experience providing administrative and technical assistance to faculty and staff within a laboratory environment.

• Experience coordinating travel and related purchasing and expense reimbursements.

• Experience working in a healthcare or academic setting

• Experience working with UCD software such as Marketplace and Concur

Knowledge, Skills and Abilities:

• Strong team player with excellent customer service and interpersonal skills and has the ability to work with a diverse group and competing interests.

• Strong verbal and written communication skills with the ability to effectively explain processes and procedures.

• Excellent time management and organizational skills with the ability to work independently, prioritize tasks, work under tight deadlines.

• Flexibility and the ability to adapt to various situations.

• Ability to take direction and use independent judgment to complete assigned tasks.

• Excellent attention to detail.

• Analytical and reasoning ability.

• Ability to maintain confidentiality.

• Ability to represent the department and University in a professional manner with tact and diplomacy.

• Advanced skills in Microsoft Office Suite.

• Strong computer skills and ability to adapt and learn new software quickly.

• Knowledge of various CU Medicine, UCH and University policies, rules and regulations, as well as administrative structure is a plus.

• Monitor faculty schedule for gaps and/or conflicts and proactively resolve schedule conflicts with little direction from the Pediatric Division Administrator and/or Pediatric Clinical Program Manager.

How to Apply:

Screening of Applications Begins:

Anticipated Pay Range:

or hiring range $49,848.00 - $57,825.60

ADA Statement:

Background Check Statement:

Vaccination Statement:

Job Category

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The University of Colorado Denver | Anschutz Medical Campus is seeking applications for an Administrative Assistant III. This full-time, University Staff (non-classified) position is responsible for high-level administrative support in the Department of Anesthesiology. Responsibilities for this position include assisting the Pediatric Division Administrator, Pediatric Clinical Program Manager, pediatric clinical faculty, and clinical programs. This involves providing support to the Pediatric Clinical Administrative Team on a variety of tasks including, but not limited to, managing and coordinating adult clinical faculty calendars, scheduling meetings, office supply ordering, assisting with travel arrangements and travel reimbursements, assembling and collating documents, and other administrative office needs. The individual in this position will work both independently and in collaboration with faculty and program leadership. Specific priorities and duties of this position may change as the operational structure and administrative needs evolve. In addition, this position will provide cross coverage for other administrative staff positions as needed. Knowledge and experience in business administration with an emphasis on relationship development, process implementation, and process improvement is highly desirable. The individual in this position will work in a self-directed manner exercising excellent prioritization, communication, and customer service skills. The selected candidate must possess the ability to successfully manage competing and changing priorities. An individual with solid business/academic/clinical administrative skills, a commitment to excellence, and the ability to work effectively in a fast-paced, technical, and evolving environment will thrive in our department.

Onsite to Hybrid – this role is expected to work onsite initially for at least four months to build and establish relationships and is located in Aurora, Colorado. After four months and upon supervisor's determination, the role will be considered for a flexible hybrid work schedule. Supervisor is responsible for determining number of on-campus days/week based on position's level of focus work, collaboration needs, etc. The Department places a high value on building working relationships and collaboration, and therefore, all department staff have mandatory on-campus days.

The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and perioperative medical education. We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence, professionalism, and a commitment to life-long learning. Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country, and by advancing education within our specialty, we continue to improve the lives of learners and patients in a complex and evolving world of medicine. But we cannot do it all without our staff! Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions. Joining and leading the Pediatric Clinical team specifically means joining a tight-knit and collaborative team that works closely with faculty leaders and learners in a highly rewarding environment. Outside of the team itself, Department of Anesthesiology staff members have the opportunity to collaborate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to University of Colorado's second-to-none benefits package, retirement plans, significant vacation and sick leave, 11+ paid holidays/year, tuition assistance, and wellbeing resources. We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: There are many additional perks & programs with the https://apptrkr.com/get_redirect.php?id=5615221&targetURL=Administrative Assistant III

The University of Colorado Denver | Anschutz Medical Campus is seeking applications for an Administrative Assistant III. This full-time, University Staff (non-classified) position is responsible for high-level administrative support in the Department of Anesthesiology. Responsibilities for this position include assisting the Pediatric Division Administrator, Pediatric Clinical Program Manager, pediatric clinical faculty, and clinical programs. This involves providing support to the Pediatric Clinical Administrative Team on a variety of tasks including, but not limited to, managing and coordinating adult clinical faculty calendars, scheduling meetings, office supply ordering, assisting with travel arrangements and travel reimbursements, assembling and collating documents, and other administrative office needs. The individual in this position will work both independently and in collaboration with faculty and program leadership. Specific priorities and duties of this position may change as the operational structure and administrative needs evolve. In addition, this position will provide cross coverage for other administrative staff positions as needed. Knowledge and experience in business administration with an emphasis on relationship development, process implementation, and process improvement is highly desirable. The individual in this position will work in a self-directed manner exercising excellent prioritization, communication, and customer service skills. The selected candidate must possess the ability to successfully manage competing and changing priorities. An individual with solid business/academic/clinical administrative skills, a commitment to excellence, and the ability to work effectively in a fast-paced, technical, and evolving environment will thrive in our department.

Onsite to Hybrid – this role is expected to work onsite initially for at least four months to build and establish relationships and is located in Aurora, Colorado. After four months and upon supervisor's determination, the role will be considered for a flexible hybrid work schedule. Supervisor is responsible for determining number of on-campus days/week based on position's level of focus work, collaboration needs, etc. The Department places a high value on building working relationships and collaboration, and therefore, all department staff have mandatory on-campus days.

The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and perioperative medical education. We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence, professionalism, and a commitment to life-long learning. Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country, and by advancing education within our specialty, we continue to improve the lives of learners and patients in a complex and evolving world of medicine. But we cannot do it all without our staff! Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions. Joining and leading the Pediatric Clinical team specifically means joining a tight-knit and collaborative team that works closely with faculty leaders and learners in a highly rewarding environment. Outside of the team itself, Department of Anesthesiology staff members have the opportunity to collaborate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to University of Colorado's second-to-none benefits package, retirement plans, significant vacation and sick leave, 11+ paid holidays/year, tuition assistance, and wellbeing resources. We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: There are many additional perks & programs with the CU Advantage (https://apptrkr.com/get_redirect.php?id=5615221&targetURL=https://advantage.cu.edu/) .

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

For full consideration, please submit the following document(s): 1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position 2. Curriculum vitae / Resume 3. Three to five professional references including name, address, phone number (mobile number if appropriate), and email address Questions should be directed to: Abigail Jacoba, ABIGAIL.JACOBA@CUANSCHUTZ.EDU (https://apptrkr.com/get_redirect.php?id=5615221&targetURL=ABIGAIL.JACOBA@CUANSCHUTZ.EDU)

Immediately and continues until position is filled. For best consideration, apply by September 1, 2024.

The starting salary range () for this position has been established as The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level. Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line. Total Compensation Calculator: http://www.cu.edu/node/153125 (https://apptrkr.com/get_redirect.php?id=5615221&targetURL=http://www.cu.edu/node/153125)

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=5615221&targetURL=hr.adacoordinator@cuanschutz.edu)

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.

Application Materials Required: Cover Letter, Resume/CV, List of References : Administrative Support and Related : Aurora Department: U0001 -- Anschutz Med Campus or Denver - 20138 - SOM-AN Admin GeneralOperations : Full-time : Aug 12, 2024 : Ongoing Posting Contact Name: Abigail Jacoba Posting Contact Email: ABIGAIL.JACOBA@CUANSCHUTZ.EDU (https://apptrkr.com/get_redirect.php?id=5615221&targetURL=ABIGAIL.JACOBA@CUANSCHUTZ.EDU) Position Number: 00808045jeid-a612de7c36b44446ac05269b6b51557b

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.