Job Information
State of Maine, Bureau of Human Resources Office Associate II - Anticipated Vacancy in Augusta, Maine
Office Associate II - Anticipated Vacancy
Augusta , Maine , United States | Administrative & Office Support | Full-time
Apply by: March 21, 2025
Apply with Linkedin Apply
Department of Public SafetyJob Class Code:6542
Grade: 13/Administrative Services
Salary: $17.30-$24.91/Hour
Location: AugustaOpening Date: March 7, 2025Closing Date: March 21, 2025
The Office of State Fire Marshal is hiring an Office Associate II for our Augusta Office. Come be part of our team where our mission is to prevent loss of life and property for those that live, work and visit the State of Maine. Do you have a passion for helping people? Are you a natural problem-solver with exceptional time management and customer service skills? We are seeking a talented individual to join our team and serve as the primary communication link between healthcare facilities and the Fire Marshal Office for inspections. The primary duty of this position is working with Health Care providers across the state. This position will be primarily responsible for communications and the entry of healthcare inspections done by Fire Marshal Inspectors. A large amount of time is spent working with our partners at the Maine Department of Human Service Regulatory Licensing Staff. You will also communicate with our inspectors and supervisors daily. If you are looking to join a team that has fun while getting the job done in a fast-paced environment, please apply. Preference will be given to applicants who have ASPEN Central Office experience.
Primary responsibilities include:
· Create and use varied correspondence formats to compose standard business correspondence.
Communicate with Health Care Providers across the State.
Collaborate with our partners at the Maine Department of Human Service Regulatory Licensing Staff
Enter healthcare inspections into the appropriate applications (ALMS, ASPEN, Docuware, etc.)
Skills or knowledge required:
· Knowledge of modern office methods and procedures.
Knowledge of spelling, punctuation, grammar, and business English.
Knowledge of the principles, practices, and equipment used in graphics, illustration, and publication work.
Ability to create and use varied correspondence formats and compose standard business correspondence.
Ability to prepare standard reports.
Ability to develop and use computerized formats and/or graphics.
Ability to perform basic secretarial duties.
Ability to stay current and understand, discuss, explain, and apply applicable laws, rules, regulations, policies, procedures, paperwork, and terminology.
Ability to apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements.
Ability to create basic graphics/illustration/publication work to produce informational materials. · Ability to coordinate and present workshops, training, and orientation sessions
Ability to effectively present information to individuals/ groups.
Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
Ability to effectively resolve problems.
Ability to exercise good judgment in appraising situations and making decisions/recommendations
Ability to provide ongoing leadership for a work team.
Minimum qualifications:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
Preference will be given to those applicants:
Those who have ASPEN Central Office experience.
Contact information:
Questions about this position should be directed to Gregory Day Gregory.J.Day@maine.gov 207-441-0622
Application Instructions:
Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.
If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-95%of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find thepremium costs for you and your family, including the percentage of dependent coverage paid by the State.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
Retirement Plan– The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.09% for Confidential employees.
State employees are eligible for anextensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from theOffice of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.