Job Information
State of Maine, Bureau of Human Resources Human Resources Assistant - Programs Administrator in Augusta, Maine
Human Resources Assistant - Programs Administrator
Augusta , Maine , United States | Human Resources | Full-time
Apply by: May 8, 2024
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BUREAU OF HUMAN RESOURCES
EMPLOYEE HEALTH AND WELLNESS
Opening Date: April 24, 2024
Closing Date: May 8, 2024
Job Class Code: 0458
Grade: 17
Salary: $19.49 - $25.78
Position Number: 004800004
The Office of Employee Health & Wellness (EHW) works for state employees, retirees, ancillaries, and their families to administer benefit programs, arrange access to high-quality healthcare providers, and share tools and resources to inform healthcare decisions.
The Program Administrator position provides support to the health and well-being of the state workforce involving administrative and financial support and human resources duties. A successful candidate will have knowledge of the State of Maine accounting processes, superior customer service skills, critical thinking skills, consistent attention to detail, accurate data entry, and be able to work in a fast-paced office. This position is an essential part of the EHW team.
Responsibilities:
Receive, code, calculate, adjust, pay, review and reconcile EHW financial transactions and invoices. Including immediate pays, to ensure timely processing and compliance with audit and control requirements
Initiate funds, deposits, and reimbursements for Medicare Part B and Teacher Grant benefit programs
Input payment details into MainePays
Facilitate communication between EHW and the General Government Service Center
Resolve complex EHW billing issues
Integrate changing legislation into customer protocol
Organize and maintain office-wide filing system
Provide administrative support, including backup for Office Associate I
Provide EHW financial information to individuals/groups
Assist with implementation of new programs as related to the position
Records retention
The ideal candidate will be knowledgeable about:
Human Resources policies, principles, and procedures
Automated Human Resources systems
Microsoft Office tools (i.e., Word, Outlook, Excel) and modern office practices.
State and Federal benefits regulations
Quality control of data input
Civil Service Laws and Rules
State government record-keeping requirements and practices
If you have these key skills, please apply!
Communicate effectively with internal and external customers and vendors
Document critical financial transactions accurately
Gather information and analyze results
Understand and apply policies and procedures
Ability to multitask and restructure priorities as needed
Verify, code, and reconcile data on standard documents
MINIMUM QUALIFICATIONS
Education, training, and/or experience which provides a basic knowledge and understanding of human resource functions.
Preference will be given to applicants with experience in insurance policy benefit interpretation, State of Maine accounting procedures, immediate claims processing, customer service including contact with the public and vendors. Proficiency in Microsoft office including Excel, Word, Power Point, Teams, and Outlook.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
Retirement Plan – The State contributes the equivalent of 18.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
State employees are eligible for an extensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.
There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.