Experience Inc. Jobs

Job Summary Provide support for the UMass Extension Nutrition Education Program (NEP) field office. Duties include: develop and maintain office procedures and records, coordinate essential services and equipment for the office, provide bookkeeping services (including purchase requests and travel vouchers), monitor budgets and expenditures, report time and attendance, prepare memos, correspondence, and handouts, answer the telephone. This position is based out of the Auburn, MA extension office. Essential Functions Develop and maintain efficient office and organizational procedures and mechanisms. Organize, maintain, and update office files. Coordinate and assure essential services and equipment for the office which may include: utilities, trash removal, snow removal, cleaning service, computers, printers, copier, fax machine, etc. Maintain inventory file of all equipment, office supplies, educational resources, reporting forms, and outreach materials. Replenish supplies of these items on a regular basis. Provide inventory reports as needed. Provide bookkeeping services for assigned accounts. Maintain and update assigned budgets and expenditures by using electronic spreadsheets and databases. Generate budget and expenditure reports as needed. Prepare purchase requests. Type and process travel vouchers. Prepare standard forms in compliance with University and NEP field office procedures. Report time and attendance as per University and NEP field office procedures. Manage and update nutrition and publications resource files. Prepare memos and correspondence from verbal directives. Maintain confidentiality in correspondence when appropriate. Develop computer generated materials and handouts together with education staff and help prepare programs as appropriate. Oversee compliance with University policies on handout development (quality, logo, required nondiscrimination and credit statements) for NEP field office. Answer telephone, greet visitors, and respond to routine questions and requests for information. Represent UMass Extension and NEP in a positive and professional manner to support contacts and ties with collaborators and other organizations. Attend UMass trainings and meetings as necessary to update knowledge of procurement and travel policies and procedures. Participate in regular staff meetings. Work actively to ensure that all activities are conducted in compliance with federal, state, and University Affirmative Action policies. Perform other related duties as assigned.