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Southern Company Administrative Assistant- HR in Atlanta, Georgia

Administrative Assistant- HR

Description

Job Summary:

Southern Company Gas is hiring an Administrative Assistant to work directly with the Human Resources department. We are looking for an individual who is efficient, confidential and comfortable working with all levels. The ability to multi-task, while maintaining complex schedules and managing administrative support is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and very organized.

The Administrative Assistant provides administrative support to HR Delivery, Labor, Talent Development & Diversity, Inclusion & Equity. The individual in this role will provide seamless execution of tasks and administrative support including meeting preparation, planning meetings and events (procure location, invite attendees, set-up, scheduling, catering, clean-up, etc), preparing materials, processing expense reports, handling time entry, handling travel arrangements, maintaining office supplies, be the liaison between HR and HR Direct/Payroll for entries such as position changes, compensation changes, awards, and various reports needed in the department. and handling other tasks on behalf of the department, as needed.

The Administrative Assistant must demonstrate a high level of integrity, professionalism and confidentiality, handling sensitive information with tact, discretion and judgment. A high degree of responsiveness and independent judgment is required to plan, prioritize and organize in a fast-paced, rapidly changing environment.

Functional Expertise:

  • Process purchasing card activities; reviews and reconciles purchasing card expenses; enters PeopleSoft Financials for payment processing.

  • Ensure compliance with federal, state and local regulations concerning employment, company policies that affect employment and employee discipline.

  • Answers phones for the HR Department and filters to the appropriate resource for handling.

  • Plans and coordinates logistics for meetings and special events (e.g., conference rooms, refreshments, audio-visual, and participant invitations)

  • Coordinates travel arrangements (e.g., air, hotel, ground transportation, restaurants)

Business Acumen:

  • Work with managers and employees to provide any and all administrative support.

  • Assist with employee new hire orientation and other training programs

  • Perform timely exit interviews and record data to be analyzed for retention purposes.

  • Provide coordination and project support around various Talent Development, D&I and HR Delivery initiatives and deliverables for meetings and programs set-up, break-down and execution.

  • Support project planning by providing accurate estimates and status reports and meeting deliverables

  • Develop, review, and implement internal processes and ensure continuous improvement

  • Plans and coordinates logistics for department meetings and special events.

Engagement:

  • Excellent interpersonal and communication skills and the ability to effectively engage individuals at all levels inside and outside the company

  • Must communicate essential information in a timely manner and effectively use internal resources as a communication channel

  • Processes confidential information and maintains strict confidentiality

  • Appropriately handles sensitive information with tact and discretion

Driving Results:

  • Respond to employee queries and concern in timely manner.

  • Demonstrated ability to achieve results through teamwork with other managers/departments

  • Update and maintain the Employee Relations SharePoint site

Education, Certifications/Licenses:

Required:

  • High School Diploma or GED or GED equivalent

Preferred: Associates in Business, Human Resources, or related field

Related Work Experience:

Required:

  • At least 2 years of administrative assistant or clerical experience. Experience planning and organizing meetings, coordinating catering and event preparation.

Specific Skills & Knowledge:

Required:

  • Demonstrated ability to effectively plan and manage all levels of coordination for meetings, programs and off-site events

  • Demonstrated experience taking initiative and developing and sharing ideas and solutions

  • Ability to develop intermediate level presentations

  • Excellent written and oral communication; ability to communicate across various levels within an organization

  • Ability to quickly establish relationships within an organization

  • Excellent coordination and event planning skills

  • Ability to multi-task and manage competing priorities

  • Demonstrated ability to handle information in a sensitive and confidential manner.

  • Good time management, judgment and discretionary skills.

  • Technical Skills: Intermediate proficiency in MSWord, MSExcel, Powerpoint, Sharepoint

Southern Company Gas provides for the energy needs of millions of U.S. households and businesses. As the largest natural gas-only distribution company in the United States, with more than 150 years of history behind us, we're working to ensure that Americans have access to an abundant, safely delivered supply of natural gas for decades to come. We offer our customers a wide range of energy services under one umbrella: seven regulated utilities as well as non-regulated businesses that offer retail, wholesale and storage services.

Southern Company (NYSE: SO) is a leading energy company serving 9 million customers through its subsidiaries as of Jan. 1, 2019. The company provides clean, safe, reliable and affordable energy through electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company serving wholesale customers across America, a leading distributed energy infrastructure company, a fiber optics network and telecommunications services . Southern Company brands are known for excellent customer service, high reliability and affordable prices below the national average. For more than a century, we have been building the future of energy and developing the full portfolio of energy resources, including carbon-free nuclear, advanced carbon capture technologies, natural gas, renewables, energy efficiency and storage technology. Through an industry-leading commitment to innovation and a low-carbon future, Southern Company and its subsidiaries develop the customized energy solutions our customers and communities require to drive growth and prosperity. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and govern our business to the benefit of our world. Our corporate culture and hiring practices have been recognized nationally by the U.S. Department of Defense, G.I. Jobs magazine, DiversityInc, Black Enterprise, Forbes and the Women's Choice Award. To learn more, visit www.southerncompany.com.

Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

Job Field: Administrative & Clerical

Job Type: Standard

Primary Location: Georgia-Metro Atlanta-Atlanta

Operating Company: Southern Company Gas

Job Type: Standard

Travel (Up to...): No

Union Covered: No

Work Location(s):

AGLR Corporate Office - 10 Peachtree Place NE (10AtlantaCODE)

10 Peachtree Place NE

Atlanta, 30309

Req ID: GAS2003472

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