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Administrative Coordinator *Job Summary The Administrative Coordinator reports to the Executive Director and oversees the daily operations of the Front Office. Acting as the initial point of contact for visitors, this role embodies the organization's mission, vision and core values, serving as a welcoming and informative ambassador for the YMI Cultural Center. Working closely with the Executive Director and the Operations Manager, this role involves a variety of administrative and support tasks, including but not limited to: Demonstrate strong verbal, written, and interpersonal skills, ensuring a professional and welcoming environment for all visitors. Collaborate seamlessly within the team to uphold organizational standards, facilitate effective communication, and keep the entire team informed and engaged. Utilize Microsoft Office tools proficiently to streamline administrative processes. Be well-versed in the history of YMI and effectively conduct informative tours of the building for visitors, as needed.*

• Assist in the coordination of special programs and events hosted by the YMI.
• Provide administrative support, including drafting correspondence, managing schedules, organizing meetings, editing and formatting documents, and handling various clerical tasks such as filing, bookkeeping, and document preparation.
• Review, process, and manage incoming documents and communications with professionalism, efficiency, and timeliness.
• Maintain comprehensive and accurate records.
• Assist with print and electronic newsletters
• Coordinate and communicate with webmaster to update and edit the YMI website

*Additional Responsibilities *

• Manage schedules and calendars for YMICC and events.
• Oversee YMI's Lending Library.
• Conduct research to support organizational initiatives.
• Provide guidance and support to volunteers.
• Maintain inventory and order office supplies as needed.

*Qualifications *

• Excellent communication skills, both verbal and written, and customer service skills.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar, such as Google Business Suite.
• Familiarity with administrative and clerical procedures.
• Ability to work independently and collaboratively in a dynamic environment.
• Knowledge of YMI history (preferred).
• Ability to multitask and prioritize in a dynamic work environment.
• Strong attention to detail and ability to work as a team member with minimal supervision.