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Grimmway Enterprises SENIOR ADMINISTRATIVE ASSISTANT in Arvin, California

PURPOSE:

To provide executive level administrative support to the Vice President of Carrot Operations.

ESSENTIAL JOB FUNCTIONS:

  • Assists Vice President of Carrot Operations in all facets of administrative job duties to include but not limited to calendar management, expense reporting, and travel arrangements for VP and other Senior Managers located at the Malaga Juice Plant Offices.

  • Answers and screens incoming phone calls as needed.

  • Facilitates internal e-mail communication on behalf of the VP and escalates to appropriate staff when deemed necessary.

  • Ensures VP remains on task and follows through on issues requiring immediate action and attention.

  • Handles collection of data from various department managers to compile, format, and distribute reports on farming costs, harvesting yields, and other metrics related to quality control, production and labor.

  • Develops spreadsheets containing mathematical calculations and conditional formatting.

  • Processes, prepares, creates, and analyzes documents and records in Microsoft Excel.

  • Inputs, sorts and maintains data in enterprise software systems: INFOR, ULTIPRO and GIS.

  • Writes correspondence in Word for presentations.

  • Prepares agendas and schedules for meetings.

  • Reconciles, organizes, and codes invoices as needed for approval.

  • Creates check requests when necessary.

  • Interacts with all levels of administrative and management staff members.

  • Serves as key liaison between the VP and his senior management team while also supporting other members with ad hoc administrative needs when needed.

  • Interfaces with other company divisions on behalf of the VP including Personnel, Payroll, Legal, Sales, and Accounting.

  • Exhibits proactiveness and independent judgment when following through on outstanding assignments.

  • Completes office management tasks including inventorying and ordering office supplies.

  • Handles all confidential information and regularly exercises discretion.

  • Performs all other duties as assigned.

PHYSICAL REQUIREMENTS:

Must be able to remain in a stationary position throughout much of the working day. Ability to operate a computer and other office productivity equipment. Ability to occasionally move about inside the office.

JOB QUALIFICATIONS:

  • Minimum AA degree required, BA or BS college degree preferred.

  • Minimum of 5 years working experience in a professional administrative or executive assistant capacity.

  • Must be a trustworthy and dependable professional with the capacity to work well under pressure with minimal instruction and supervision.

  • Must have ability to maintain strictest confidentiality, display initiative and a sense of urgency.

  • Requires excellent people skills, a congenial attitude, and a professional appearance for regular interaction with employees, customers, vendors, and co-workers.

  • Must be detail oriented, highly organized and possess good analytical skills.

  • Must demonstrate excellent verbal and written communication skills.

  • Must possess the ability to multi-task, with a strong focus on prioritization.

  • Proficient in word processing, filing and recordkeeping required.

  • Computer literate with good working knowledge of Microsoft Suite products including: Word, PowerPoint and Outlook.

  • Requires intermediate to advanced Excel skills. Candidates will be subject to pre-employment Excel skills testing.

  • Knowledge of company databases: ULTIPRO, GIS & INFOR a plus.

  • Must have a valid driver’s license with a clean DMV driving record.

  • Must pass pre-placement drug/alcohol screen and background investigation.

ADMINISTRATIVE EMPLOYEES:

  • Competitive benefits package including Medical, Dental, and Vision

  • 401k plan with a discretionary match, subject to a vesting schedule

  • Paid Sick, Vacation, Holiday Time and Personal Hours

  • Employee Vehicle Purchase/Lease Programs

  • Subsidized gym membership with InShape health clubs

  • Free on-site personal training and other wellness-focused activities at company gym

  • Tuition discount partnership program with University of La Verne

  • Discounted tickets to major theme parks throughout California

  • Work life balance

Requisition ID: 2021-11246

Street: 11412 Malaga Road

Post End Date: 1/1/2022

Shift: DAY

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