Job Information
The University of Texas at Arlington Business Operations Coordinator in Arlington, Texas
Business Operations Coordinator
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number S05764P
Position Title Business Operations Coordinator
UTSystem Title
Department Science
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday through Friday
8:00 a.m. to 5:00 p.m.
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
The role is responsible for coordinating, tracking, and managing HR functions to support the College of Science including preparing faculty (T/TT and APT) applicant packets, monitoring approvals, and creating HR reports. The role also reviews and updates internal processes to ensure consistent alignment with university policies. This position will report to the Executive Assistant to the Dean.
Essential Duties and Responsibilities
Coordinates the faculty hiring process, working closely with the Dean and department chairs/admins and coordinating with Faculty Employment.
Advises departments and search committees of workflow and process requirements.
Assists departments with search document submissions to FE. Drafts offer letters.
Coordinates with CBO for budget information and makes adjustments to hiring packets as necessary; submits packets to Provost’s Office.
Oversees processes regarding staff hiring, reclassifications, and salary increase requests for dean’s office and all departments in the college. Reviews, analyzes, and provides recommendations on related request documents.
Coordinates with Compensation to ensure salary equity.
Trains department staff on use of PeopleAdmin.
Performs complex administrative functions necessary to manage the college’s tenure and promotion process and annual review process, working with the Provost’s Office.
Serves as the college’s coordinator for Digital Measures/Faculty Success and works with the Dean, Associate Deans, each department, and faculty on its utilization.
Reviews dossiers for completeness prior to the Dean’s review. Instructs faculty on the use of SmartEvals.
Supports the College P&T Committee by organizing and assisting the committee chair with running meetings; tracks confidential votes.
Monitors status of all college faculty reviews and reports this information to the Dean.
Creates college HR processes and procedures that are in concordance with university policies; remains up to date on HR processes and procedures.
Communicates policies and procedures to college administrative staff and faculty.
Maintains faculty and staff data spreadsheets, tracking information such as salaries and remote work arrangements. Creates reports for the Dean.
Creates and maintains electronic college faculty and staff personnel files.
Monitors annual staff performance evaluation completions.
Other duties, including signing and tracking volunteer request forms, visa requests, and staff remote work agreements.
Minimum Qualifications
- Bachelor’s degree with five (5) years related experience or nine (9) years of an equivalent combination of education and experience.
Preferred Qualifications
Experience with Digital Measures.
Experience with UTShare/PeopleSoft.
Experience with PeopleAdmin.
Work experience in HR capacity in higher education.
Experience with Microsoft products: Word, Excel, PowerPoint.
Knowledge, Skills and Abilities
Ability to work with people, general computer skills.
Good communication skills, both oral and written.
Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
*What is the highest level of degree you have achieved? (Please specify in resume)
Associate's Degree
Bachelor's Degree
Master's Degree or higher
None of the above
*How many years of professional experience do you have in the related field?
None/less than 2 years
2 to 3 years
4 to 5 years
6 years or more
*What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?
No skills/Basic
Intermediate
Advanced
Proficient
*How many years of general human resources experience?
2-3 years
4-5 years
6 or more years
None
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents
The University of Texas at Arlington
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