Job Information
The University of Texas at Arlington Administrative Assistant I in Arlington, Texas
Administrative Assistant I
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number S05556P
Position Title Administrative Assistant I
Department Sociology and Anthropology
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday-Friday; 8:00am-5:00pm.
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
Provide highly skilled coordination and management of the administrative operations for the Department of Sociology and Anthropology. Responsible for varied administrative and financial processing support, correspondence, HR processing/on-boarding, purchasing, and general support relative to departmental operations and events. Must stay abreast of UTA policies and procedures and possess an elevated ability to exercise initiative and independent judgement to efficiently prioritize and multi-task, managing time and expectations successfully to meet deadlines and goals while keeping the office organized and ensuring effective and efficient office management.
Essential Duties and Responsibilities
Manage the financial transactions of the department, including supply and technology requisitions, expense reimbursements and reports, payment vouchers, scholarship disbursements, and leasing and service requisitions. Maintain and reconcile department ledgers. Maintain personal monthly ProCard log and review the ProCard logs of staff.
Develop and monitor departmental budget, including monthly review and verification for accuracy.
Monitor financial trends and the department’s financial state and communicate this information promptly to the Department Chair. Assist the Department Chair with annual budget hearings.
Coordinate information related to the class schedule (class schedule proofing, room assignment requests, and instructor name submission into MyMav).
Serve as point of contact for departmental room/space requests through ASTRA.
Responsible for annual university inventory verification; purchase office supplies and equipment for the department; create key requests and maintain key control inventory; prepare department access lists provided to various campus entities; serve as records retention manager.
Serve as department receptionist (email, voice mail, and face to face contact).
Serve as Department Safety Liaison, responsible for all elements of emergency preparedness and incident/accident prevention and reporting.
Act as administrative liaison with other units on campus and with outside organizations.
Provide administrative support to the Department Chair.
Perform other duties assigned.
Minimum Qualifications
- Bachelor’s degree with one (1) year upper-level secretarial experience or high school with five (5) years of increasingly responsible administrative, secretarial and clerical experience or the equivalent experience.
Preferred Qualifications
Bachelor’s degree. Three to five (3-5) years of experience in an academic department.
Knowledge of UTA’s academic policies and procedures.
Excellent communication skills (written and verbal).
Ability to communicate and liaise with faculty and administrators.
Proficient knowledge of UT Share, MyMav, OneDrive, PeopleAdmin, Canvas, Digital Measures, Teams, TCP, and other various UTA programs.
Knowledge, Skills and Abilities
Other Requirements
Working Conditions
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
*How many years of experience do you have in an administrative, secretarial or clerical role?
None/less than 2 years
3 to 4 years
5 to 6 years
7 years or more
*How many years of higher education experience in an administrative capacity?
2-3 years
4-5 years
6 or more years
None
Documents Needed To Apply
Required Documents
Resume or CV
Cover/Interest Letter
Optional Documents
The University of Texas at Arlington
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