Job Information
The University of Texas at Arlington Administrative Assistant I for Student Activities in Arlington, Texas
Administrative Assistant I for Student Activities
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Please see Special Instructions for more details.
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Posting Details
Position Information
Posting Number S05757P
Position Title Administrative Assistant I for Student Activities
UTSystem Title Administrative Assistant I
Department Student Activities
Location Arlington
Job Family Administrative Support
Position Status Full-time
Work Hours Standard
Work Schedule
Monday through Friday; 8:00am – 5:00pm
- Travel to other parts of the campus for meetings, events, and errands.
Open to External and Internal
Salary Salary is commensurate based on qualifications and relevant experience up to $40,000.
Duration Funding expected to continue
Pay Basis Monthly
Benefits Eligible Yes
Benefits at UTA
We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits
To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php
University Information
The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.
Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100 . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.
Job Summary
Provide highly skilled coordination and management of the administrative operations for Student Activities while supporting the overall unit of Involvement & Engagement. The position requires exercise of independent judgment, initiative and teamwork; while assisting the staff of Student Activities to support the mission of the department and Involvement & Engagement, ensuring effective and efficient office management.
Essential Duties and Responsibilities
Prepare and manage documents in UT Share including but not limited to procurement cards, travel authorizations, processing of payments, purchase orders and reimbursements and internal budget.
Responsible for coordination and management of the administrative operations for Student Activities.
Management of reception areas and front office space including student assistants both work-study and non-work-study.
Performs routine secretarial and clerical tasks including organization, answering phones, managing filing, compliance with record retention policies, typing, office supplies, requesting guest access, requesting parking passes and necessary errands.
Coordinates all student personnel processing and paperwork for the department including payroll for the department’s student employees via Time Clock Plus (TCP).
Arranges meetings, coordinates calendars, and prepares agendas and other formal and confidential correspondence.
Provides front desk support, which includes credit card transactions, daily deposits, scheduling appointments, and opening and closing the office during regular business hours.
Maintain office supplies, equipment inventory, and office supply ordering for department and Involvement & Engagement.
Organize outside vendors including to come on campus on behalf of the department.
Serve as I&E Information Security Administrator, maintain and manage driver records for I&E van and golf cart.
Serve on University committees as necessary.
Performs other duties as assigned.
Minimum Qualifications
- Bachelor’s degree with one (1) year upper-level secretarial experience or high school with five (5) years or increasingly responsible administrative, secretarial and clerical experience with one year of supervisory experience or the equivalent.
Preferred Qualifications
Experience with UT Share/PeopleSoft.
Experience preparing appointment documents, entering and reconciling payroll and maintaining databases.
Experience writing/preparing correspondence for a high level administrator.
Experience providing consistent administrative and operational support to peers and senior management.
Knowledge, Skills and Abilities
Ability to interpret University policies and procedures.
Must be knowledgeable in the areas of office management and must maintain confidentiality.
Time management is needed to meet deadlines.
Excellent oral and written communication skills, organizational skills and interpersonal skills necessary.
Serve as a valuable and engaged team member within Involvement & Engagement and the Division of Student Affairs.
Use of a personal computer and proficiency with Microsoft office suite (word, PowerPoint, excel, outlook) and standard office equipment.
Knowledgeable in the areas of office, time and project management.
Comfortable working with population of various backgrounds.
Successful history of planning, coordinating, streamlining, and executing events and office processes to increase efficiency and to improve service.
Problem resolution abilities.
Professional appearance, strong interpersonal skills and familiarity with accounting principles and concepts.
Detail-oriented with a track record of organization, managing schedules, preparing travel arrangements, office logistics, meeting deadlines and the ability to multi-task in a fast-paced environment.
Ability to complete all physical tasks as needed.
Other Requirements
May be required to drive a 15-passenger van.
The work environment is a center of student activity for the campus, and as such involves fast pace, frequent interruptions, and daily contact with students, faculty, staff, and the public. The environment involves balancing different priorities and a quick response to unexpected situations.
Working Conditions
Special Conditions for Eligibility
CBC Requirement
It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.
EEO Statement
It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.
ADA Accommodations
The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .
Posting Detail Information
Number of Vacancies 1
Open Until Filled
Minimum Number of References Required 3
Maximum Number of References Accepted 3
Special Instructions to Applicants
Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.
Requirement Questions
Required fields are indicated with an asterisk (*).
*What is the highest level of education attained?
GED
High School Diploma
Associate's Degree
Bachelor's Degree
Master's Degree
PhD or equivalent
*How many years of professional experience do you have in the related field?
None/less than 2 years
2 to 3 years
4 to 5 years
6 years or more
*Do you possess a valid Texas Class C operator driver's license or any other states equivalent to driving a personal vehicle?
Yes
No
Documents Needed To Apply
Required Documents
- Resume or CV
Optional Documents
- Cover/Interest Letter
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