Job Information
University of Michigan Elementary Language Program Coordinator in Ann Arbor, Michigan
Elementary Language Program Coordinator
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline your skills and experience as they relate to this position. Incomplete applications will not be reviewed.
Job Summary
The Department of Romance Languages and Literatures (RLL) seeks candidates for the position of Elementary Language Program Coordinator to support the administrative and human resources functions of RLL's Elementary Language Program (ELP).
With a history dating back to 1846, RLL is one of the longest-running departments in the College of Literature, Science, and the Arts. We offer four undergraduate majors, four undergraduate minors, and three doctoral degrees. The department has a strong commitment to Diversity, Equity, and Inclusion and actively seeks to teach not only the languages and cultures of France, Italy, Portugal, and Spain but also the legacy of their colonial activities across the globe. For more information about the department's programs, mission, and values, please visit www.lsa.umich.edu/rll.
As a key member of the RLL staff, the coordinator provides a broad range of administrative and programmatic support for the department's ELP. This program includes all the courses offered by RLL's faculty and graduate student instructors that meet undergraduate students language requirements at the University of Michigan. There are currently 106 instructors (LEO Lecturers and GSIs) teaching in the ELP.
The ideal candidate is an enthusiastic professional who excels at working with diverse populations, consistently behaves in ways that support others, and has an interest in continuous process improvement. They are adaptable, creative, capable of thinking critically, and have a desire to grow personally and professionally.
This position reports to the Chief Administrator, with functional supervision provided by the Director and Assistant Director of the ELP.
Mission Statement
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
Responsibilities*
NOTE: Percentages are approximate and will change throughout the academic year.
Administrative Support (40%)
Provide administrative support for the Director and Assistant Director including coordinating calendars, scheduling meetings, taking meeting minutes, drafting correspondence, and managing event logistics
Partner with LSA in the hiring process for new Lecturers, overload requests for lecturers, substitution payments
Hire, onboard, and supervise work study students or student employees in support of the ELP
Logistical support related to professional development, funding, and teaching opportunities including scheduling and hospitality.
Create and distribute resource documents for the program.
Data collection and analysis
Distribute, collect, and summarize responses for annual reports
Collect, upload, and distribute observation forms
Maintain accurate and up-to-date employment records and track course release accrual/usage
Create reports and track RLL-specific milestones
Offer logistical and administrative support for the ELP's annual new instructor orientation
On-board new employees and off-board departing employees
Oversee the lecturer instructional budget
Assist with facilities management as well as computer inventory and ordering
Create polls and surveys to collect information
Manage exams: Proctor placement & validation; schedule rooms for makeup exams, speaking tests, etc.; tracking, troubleshoot and liaison with tech support as needed, open and close tests, etc.
Administer and collect coordinator evaluations and teaching evaluations
Order office supplies.
Create and maintain an academic year program cycle document for Directors
LEO Contract Administration (30%)
Ensure RLL remains in compliance with all aspects of the U-M | LEO agreement
Interpret and implement provisions of the agreement within RLL
Track seniority, teaching histories, and layoff lists
Oversee lecturer review schedule and maintain accurate records
Manage all aspects of job postings and support the search committees
Process substitution pay and overload requests as needed
Coordinate leaves of absence with LSA HR
Curriculum Planning (30%)
Coordinate teaching preferences for Lecturers and GSIs
Oversee applications for Term III
Work directly with the undergraduate student services team to implement the ELP class schedule. Identify logistical concerns and identify internal classroom switching
Syllabi collection
List and order textbooks
Course promotions
Fulfill copy requests for exams, syllabi, and other documents related to the ELP
Required Qualifications*
A bachelor's degree or equivalent work/educational experience is required for this position
At least 2-3 years of progressively responsible experience working in an administrative or human resources role
A demonstrated commitment to diversity, equity, and inclusion
A collaborative, proactive, and goal-oriented approach to administration
Strong organizational skills and attention to detail
Ability to work independently and interactively as part of a team
Excellent verbal and written communication skills
Intermediate experience with Microsoft Office as well as Google Docs and Google Sheets
Desired Qualifications*
Prior experience with contract management and bargained-for employees
A bachelor's degree in Human Resource Management
Knowledge of U-M and LSA policies and procedures
Familiarity with project management software such as Asana, ClickUp, Trello, or Monday.com
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Additional Information
The salary range for this position is $45,000 to $56,000, please note a higher salary may be offered based on equity and the selected candidate's experience.
This position is hybrid with the expectation 3 in-person and 2 remote days after the first month of employment.
As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.
To learn more about diversity, equity, and inclusion in LSA, please visitlsa.umich.edu/lsa/dei (https://lsa.umich.edu/lsa/dei.html) .
To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision .
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
253970
Working Title
Elementary Language Program Coordinator
Job Title
Admin Coord/Project Coord
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
College Of Lsa
Department
LSA Romance Languages & Lit.
Posting Begin/End Date
9/04/2024 - 9/18/2024
Salary
$45,000.00 - $56,000.00
Career Interest
Administration
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