Job Information
University of Michigan Administrative Assistant Inter in Ann Arbor, Michigan
Administrative Assistant Inter
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Department of Biomedical Engineering (BME) is a joint academic department with reporting lines to the College of Engineering and the Medical School. The dual-school environment includes a growing faculty roster within both schools, a large and increasing collaborative research portfolio, multi-building research facilities, innovative instructional programs at all academic levels, and a focus on research translation and entrepreneurship. BME is pursuing strategic goals to establish enhanced connections within and beyond both schools. By launching shared facility cores to enable faculty success in research and providing an educational experience for undergraduate students through Ph.D. candidates, BME strives to best prepare graduates for the multitude of career options at the interface of engineering, life sciences, and medicine.
The finance and administrative team within the Department of Biomedical Engineering is seeking a highly-skilled Administrative Assistant.
A robust commitment to the principles and goals of Biomedical Engineering, the College of Engineering, the Medical School, and the broader University of Michigan is essential.
Who We Are
Michigan Engineers are world-class educators, researchers, students and staff who strive to build a people-first future. As part of a top national public research institution, Michigan Engineering's mission is to provide scientific and technological leadership to the people of the world, develop intellectually curious and socially conscious minds, create collaborative solutions to societal problems, and promote an inclusive and innovative community of service for the common good.
Our vision, mission and values are supported by a people-first engineering framework that guides our work. As Michigan Engineers, we strive to apply excellent engineering fundamentals, integrated expertise and equity-centered values to reimagine what engineering can be, close critical gaps, and elevate all people. Information about our vision, mission and values can be found at: http://strategicvision.engin.umich.edu/ .
The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). Michigan Engineering models that commitment in our research, culture and collaborations. We seek to recruit and retain a diverse workforce as a reflection of that commitment. Learn more about DEI at Michigan Engineering: https://www.engin.umich.edu/culture/diversity-equity-inclusion/
Why Work at Michigan?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:
Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Maternity and Parental Leave
Responsibilities*
General departmental administrative support to include meeting and event planning, facility and conference room scheduling, delivery and handling of materials and goods, and providing administrative support to the department including faculty for their instructional activities. Core functions will include support in reception, procurement, meeting and event planning, timekeeping, and other general administrative support.
Schedule and coordinate meetings, appointments, and events for department staff.Assist in the organization of conferences, workshops, and seminars, including logistics and participant communication.Manage calendars for senior staff members, prioritizing and arranging meetings and appointments efficiently.
Provide administrative support for special projects, research, and other departmental initiatives.
Draft, edit, and proofread correspondence, reports, presentations, and other documents as needed.Maintain accurate and up-to-date records, files, and databases, ensuring data integrity and confidentiality.Assist in the preparation, editing, and distribution of various reports, documents, and presentations.
Execute financial matters for the department and/or assigned faculty including, but not limited to, vendor payments, tracing of expenses, processing and tracking travel/hosting reports, conference registrations, P-card statements, and handling procurement of goods/services for the department and assigned faculty.
Other duties as assigned.
Required Qualifications*
This position requires a high school diploma plus 2 to 4 years of experience in a related area in administration, including general clerical, procurement, and/or meeting and event planning experience.
Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
Strong written and verbal communication skills, with attention to detail and accuracy.
Ability to work independently and as part of a team in a fast-paced environment.
Discretion and confidentiality in handling sensitive information.
Proven problem-solving skills and a proactive approach to addressing challenges.
Desired Qualifications*
Associates or Bachelor's degree plus 2-4 years of office-related experience.
Experience providing a broad range of general support to a diverse constituency.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes here (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
254671
Working Title
Administrative Assistant Inter
Job Title
Administrative Assistant Inter
Work Location
Ann Arbor Campus
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
College Engineering
Department
Biomedical Engineering
Posting Begin/End Date
9/20/2024 - 9/27/2024
Salary
$45,000.00 - $53,000.00
Career Interest
Administration
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