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University of Alaska Temporary Preaward Professional, Office of Sponsored Programs in Anchorage, Alaska

Temporary Preaward Professional, Office of Sponsored Programs

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  • Job Number: 525138

  • Classification:Temporary Professional

  • Grade:Temporary Staff Grade 82

  • Work type: On Campus, Temporary

  • Administrative Unit:University of Alaska Anchorage

  • School/Business unit:UAA Office of Research

  • Location: Anchorage

  • Categories: Business/Accounting/Finance

Position Summary:The Preaward Professional in the Office of Sponsored Programs (OSP) has primary responsibility for supporting the University's efforts to foster a vibrant culture of research and sponsored projects. They will support, encourage, and assist in development of high-quality grant proposals and contract bids for research, instructional improvement, expert consulting and other academic, creative and service activities for submission to government agencies, public charities, professional associations, and commercial sponsors. They also provide training in project development, proposal development and submission, compliance monitoring and pre-contract negotiation. The Preaward Professional will report to Vice Chancellor for Research and liaison with the Pre-Award Manager


10 Manages all proposal data in the Banner Proposal Module. Ensures data information in FRAPROP is accurate for institutional reporting purposes and for ease of transfer to Grant Banner Module at time of award. May ensures OSP Pre-Award website is up-to-date and lists current Pre-Award policies and procedures. Helps maintains Pre-Award proposal tracking spreadsheets and preaward files to ensure documentation is complete and easily located. Essential

25 Serves as campus resource for questions around potential funding sources and early proposal development issues. Provides policy guidance and assistance with all aspects of proposal development, administrative forms, sponsor-required certifications and representations, and compliance requirements. Essential

5 Other duties as assigned as it relates to the position Essential

60 Prioritizes and manages multi-proposal workload with overlapping deadline requirements and works closely with departments, colleges, and PIs to ensure proposals are complete, compliant and submitted in a timely manner. Applies expertise to the review of UAA proposal submissions requesting external funding. Reviews submissions for compliance with UAA, sponsor, CAS (Cost Accounting Standards) and other requirements as applicable. Analyzes budgets, deciphers expenditures and oversees the implementation of corrections. Assesses adequacy of budget, application of correct F&A and salary/leave/benefit rates, adherence to PI requirements and identification of subaward issues. Screens for potential research compliance issues (including, but not limited to, human subjects, vertebrate animals, biohazards, radiation safety, chemical safety, technology transfer, intellectual property, patents, trademark licensing, material transfer agreements, program income, conflicts of interest, export control, controlled unclassified, confidential and classified information) and alerts responsible oversight boards and officials. Performs proposal-stage subrecipient risk assessments. Examines proposals for federal certification assurance and information verification. Implements, interprets, and applies UAA/UA external funding policies/procedures for approval by the AOR. May have delegated signature authority for internal proposal forms, and for online submission portals as appropriate. Essential

Knowledge, Skills, Abilities: Knowledge of and ability to apply Uniform Guidance and GAAP. Read, interpret and apply public law including Alaska State Statutes, Federal Acquisition Regulations, and Code of Federal Regulations. Ability to read, interpret and apply complex rules to diverse source of agency and organizational processes including BOR policies and procedures, state and federal ethics requirements. Ability to exercise good judgment and discretion. Excellent problem-solving skills. Excellent communication skills both written and verbal; ability to instruct faculty and staff using multimedia tools. Knowledge of both institutional and federal web-based grants management systems. Proficient in Microsoft Office products. Interpersonal skills to allow successful interactions with variety of groups to include end-users, PIs, agencies and UA departmental personnel. Excellent organization skills and attentive to detail.

Preferred Experience & Education:

A minimum of 7 years’ experience in proposal preparation, grant management, grant development, training or related experiences. Proficiency with Microsoft computer programs/applications (including Word, Excel, PowerPoint, Outlook, and Internet Explorer.)

Preferred Knowledge/Skill: Certified Research Administrator

Required Experience & Education:

Master's Degree or equivalent combination of education and a minimum of 7 years’ experience with federal grant programs and/or financial administration experience in a university or non-profit organization.

Salary Information:

New hires will be placed on theUA temporary staff salary schedule (https://www.alaska.edu/hr/benefits/compensation/files/fy24_temp_staff_salary_grid.pdf) , Temporary Grade 82, based on education and experience.

Special Instructions to Applicants:

Please attach a resume, cover letter, and the names and contact information for three (3) professional references with your application.

This is a pooled position, which means that the position remains open over the entire academic year.

*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.

The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-450-8200.

UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual:www.alaska.edu/nondiscrimination

The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.

Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.

If you have any questions regarding this position, please contact Heather Paulsen, at hpaulsen@alaska.edu.

Advertised: 17 Jul 2023 Alaskan Daylight Time

Applications close: