NANA Regional Corporation Recruiting Coordinator – Construction & Engineering – Seasonal (20-30hrs/week) in Anchorage, Alaska
Recruiting Coordinator – Construction & Engineering – Seasonal (20-30hrs/week)
The Recruiting Coordinator is accountable for providing a wide variety of administrative support activities and functions as it relates to the recruitment and hiring process.This position will work closely with an assigned recruiter and mentor to train and transition work activities, this position will also work in close collaboration and in a direct reporting relationship to the Senior Director of Recruiting.
Essential Duties and Responsibilities
Field incoming Recruiting Department calls, taking messages as needed, transferring calls to the appropriate person or department, and troubleshooting as needed. Call volume can be high at times.
Assist applicants with general inquiries and the application process.
Assist job seekers and shareholders who visit the building with job application assistance, password resets and general recruiting related inquires.
Post and track current job openings as directed with external job sites i.e., Craigslist, Indeed, LinkedIn, CareerBuilder, State of AK Job bank and other various resources. May also assist with social media or print job postings/advertisements.
Assists in the hiring process where needed to meet the needs of both field and centralized recruitment and hiring efforts.
May communicate new hire information to HR and the NMS Onboarding team and assist with general inquires and associated troubleshooting.
May pre-screen applicants to evaluate skills and experience by conducting phone screens at the direction or request of a recruiter.
Administer SHL skills assessments to candidates during the hiring process.
Track and support department expense reporting process, coding, seeking appropriate approvals and submission at the direction of the assigned mentor recruiter.
Coordinates and participates in job fairs, job clubs or recruitment related event as needed. This may involve some travel and coordination outside the Anchorage area.
At the direction of and in collaboration with the Senior Director of Recruiting communicate with the Shareholder Relations team on NMS’s current job openings, job fairs and Shareholder Hire. May involve special recruitment projects and or efforts to ensure, support and increase Shareholder Hire.
Work with hiring managers as requested by the recruiters in troubleshooting Taleo requests or navigation, recruitment/hiring process assistance or general navigation or setup questions.
May draft Taleo requisitions in collaboration and at the request of the recruiters.
Assist with Offer Letters, Taleo Offers and PAN support in collaboration and at the request of a recruiter.
Maintain/document all pertinent applicant and interview data in Taleo.
Assist with dispositioning candidates and closing requisitions in Taleo.
Support recruitment marketing campaigns, special projects, and initiatives as it relates to recruitment marketing. This may involve collaboration with NANA’s Corporate MarCom team or with the associated businesses MarCom teams.
Research and recommend new sources for active and passive candidate recruiting advertising, social media and recruitment marketing efforts.
Participate in meetings that pertain to Recruiting and HR related matters and topics as needed.
Provide a variety of administrative support functions.
Operates in a strict climate of confidentiality and requires extensive discretion in conducting day-to-day activities.
Other duties that are pertinent to the department or unit’s success also may be assigned.
This position requires an extremely perceptive person, who can relate to individuals at all levels from many diverse backgrounds. As unique situations present themselves, the Recruiting Coordinator must be sensitive to corporate needs, employee goodwill and the public image.Experience working with Alaska Native cultures is critical for success.
Two (2) years of post-secondary education and at least two (2) years of varied HR, recruiting or staffing or related admin support experience.Willing to consider experience in lieu of post-secondary education.
Must be able to clear a pre-employment drug screen, criminal background check, and post-offer physical assessment.
Must have a valid driver’s license with a driving record acceptable to our insurance carrier (clear three-year record with no DUI’s in the past five years).
Must type at least 50 words per minute.
Must have three years’ experience using general office equipment and various software programs.
Intermediate computer skills in MS Word, Excel, PowerPoint, and Outlook. Skills testing will be administered and evaluated as part of the interview and selection process.
Must have ATS (applicant tracking systems) experience, experience working with Taleo preferred.
Working Conditions and Physical Requirements
Weather: Indoors - environmentally controlled; requires most or all work to be done inside.
Noise level: The noise level in the work environment is usually that of a standard office atmosphere.
Description of environment: Office building with standard office environment.
Physical requirements: Employee is required to occasionally lift and/or move up to 25 lbs. Frequently required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.
Travel Up to 10% of the time.Employee may travel throughout Alaska and/or to remote locations and may be required to use alternative modes of transportation, including but not limited to snow machines, boats, small airplanes, and ATVs.Travel to and from the worksite will be provided and arranged by NANA. :
Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.Always presents a neat and professional business appearance.
Computer Skills - To perform this job successfully, an individual should have knowledge of software used in databases, HRIS systems, the Internet, spreadsheets, and word processing.
Background position ranking skill levels:
Language skills: Sufficient to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.Writes reports, business correspondence, and procedure manuals.Effectively presents information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.Ability to apply concepts of basic algebra and geometry.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Equal Opportunity Employer/Shareholder Preference
NANA is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran protected status, or any other characteristic protected by applicable law. NANA grants employment preference to shareholders of NANA and their spouses and descendants to the extent allowed by law.
It is NANA policy to conduct background checks, drug testing and a physical assessment, as applicable, once an offer has been accepted, in accordance with company and/or contract requirements.
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Job: Business Administration
Primary Location: US-AK-Anchorage
Shift: Day Job
Closing Date (Period for Applying) - External: Ongoing
Req ID: HUM00229
NANA Regional Corporation
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