Job Information
Municipality of Anchorage ADMINISTRATIVE SERVICES ASSOCIATE (Fire Admin Services Associate) - Range 11 / IAF in Anchorage, Alaska
ADMINISTRATIVE SERVICES ASSOCIATE (Fire Admin Services Associate) - Range 11 / IAF
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ADMINISTRATIVE SERVICES ASSOCIATE (Fire Admin Services Associate) - Range 11 / IAF
Salary
$31.73 - $34.32 Hourly
Location
Anchorage, AK
Job Type
Regular / Full Time
Job Number
2024-00852
Department
Anchorage Fire Department
Division
AFD Finance
Opening Date
10/01/2024
Closing Date
10/8/2024 5:00 PM Alaska
Description
Benefits
Questions
Job Information
Open to the general public and any current Municipal employee.
This position is represented by the International Association of Fire Fighters (IAFF) - Local 1264 Union and is subject to the current provisions of the agreement between the Municipality of Anchorage and the IAFF Local 1264 Union.
DEPARTMENT: Anchorage Fire Department
HOURS OF WORK: Monday through Friday; 8:00 a.m. to 5:00 p.m.
LOCATION: 100 E. 4th Avenue
Example of Duties
Responsible for Anchorage Areawide (including Chugiak and Girdwood) Emergency Medical Service (EMS) transport and fire billing of approximately 17,000 runs per year. Requires the use and knowledge of multiple computer tracking and reporting systems, knowledge of complex billing protocols, resolving daily discrepancies including missing information in various computer applications. Assign care level for charges, handle 25,000 hard copy patient signed reports for billing and archiving. Serve as the records custodian for fire and EMS incident reports, research Anchorage Fire Department (AFD) data and prepare records release documents, respond to subpoenas, and court orders including court appearances. Work with IT, EMS providers, volunteer agencies, billing vendor and others to fulfill duties. Support department's Federal DEA compliance program by administering controlled substance logs, track and perform detailed monthly reconciliation. Maintain current training with Medical Supply Tech to provide EMS inventory restocking at hospitals on an as needed basis. Perform a full range of administrative duties as staff support for the Municipality of Anchorage EMS Medical Advisory Board, Headquarters Administration, including assisting walk-in clients and answering phones. Assist with department timekeeping/payroll back-up as needed, and other duties assigned. Perform other related duties as assigned.
Minimum Qualifications / Substitutions / Preferences
High school diploma, GED, or equivalent, and five (5) years of office clerical experience, of which three (3) years must have been in advanced administrative and/or organizational type positions.
Must possess a valid State of Alaska driver's license at time of hire.
Preference(s):
Experience working with programs to perform billing, records searches and/or other essential duties.
Experience with medical, fire billing and/or SAP Payroll.
Experience working with FireRMS and/or Multiple service-specific software applications.
Additional Important Information
The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.
If selected for hire, appointment in this position will be conditional based upon the submission of a copy of the applicant's Alaska driver's license and a current copy of his/her Department of Motor Vehicles' driving record, including a driving record from previous states if the Alaskan driver's license was first issued within one year prior to application, documenting an acceptable driving history.
The processing fee(s) are the responsibility of the selected applicant. For information on acceptable driving history, please refer to the MOA Driving Conviction Guidelines. (http://www.muni.org/Departments/employee_relations/Documents/DrivingConvictionsGuidelines.pdf)
All required licenses must remain current for the duration of employment.
If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.
Military Service Interview Preference:
Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.
Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.
The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.
Application Process:
Once applicants click the "Apply" link underneath the header section of a vacancy announcement, they will be directed to the www.GovernmentJobs.com website to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. NOTE: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627 .
For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday – Friday 8:00am-5:00pm, Alaska Time.
The MOA is an EO and AA employer and complies with Title I of the ADA.
For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571
The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:
Health / Medical Benefits:
Life Insurance
Dependent Life Insurance
Short Term Disability
Long Term Disability
Retirement:
State of Alaska Public Employee Retirement System (PERS) Program
401(k) and 457 Savings Plans
Employer Paid Benefits:
Employee Assistance Program
Paid Leave Plan
11 Paid Holidays
For an overview of our medical benefit package go to http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries (http://www.muni.org/Departments/employee_relations/Pages/BenefitsSummaries.aspx) .
01
In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application). Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position. If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration. Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?
Yes
No
02
Are you a current Municipality of Anchorage employee?
Yes
No
03
Which of the following best describes your level of education?
None / Less than High School
High School Diploma / GED / Equivalent
Associate's Degree
Bachelor's Degree
Master's Degree or higher
04
How many years of experience do you have performing office clerical work?
None
Less than 1 year
1 year to less than 2 years
2 years to less than 3 years
3 years to less than 4 years
4 years to less than 5 years
5 years to less than 6 years
6 years or more
05
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response. Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
06
How many years of experience do you have performing advanced administrative or organizational duties?
Less than 1 year
1 years to less than 2 years
2 years to less than 3 years
3 years to less than 4 years
4 years or more
07
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response. Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
08
Do you currently possess a valid State of Alaska driver's license OR have the ability to obtain one by the time of hire?
Yes
No
09
How many years of experience do you have working with FireRMS and/or multiple service-specific software applications?
None
Less than 1 year
1 year to less than 2 years
2 years to less than 3 years
3 years to less than 4 years
4 years or more
10
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response. List the programs you have used to perform the duties listed above. Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
11
How many years of experience do you have with medical, fire billing and/or SAP Payroll?
None
Less than 1 year
1 year to less than 2 years
2 years to less than 3 years
3 years to less than 4 years
4 years or more
12
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response. Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
13
How many years of experience do you have working with programs to perform billing, records searches and/or other essentials duties?
None
Less than 1 year
1 year to less than 2 years
2 years to less than 3 years
3 years to less than 4 years
4 years or more
14
Describe the experience you referenced for the above question and indicate which position(s) in your application's Work History supports your response. Noting "see resume", "N/A", or a similar comment may result in you being removed from consideration for this position.
Required Question
Agency
Municipality of Anchorage
Address
632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501
Phone
(907) 343-4442
Website
http://www.muni.org/jol
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