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University of Massachusetts Amherst Buyer II in Amherst, Massachusetts

Buyer II

Apply now (https://secure.dc4.pageuppeople.com/apply/822/gateway/default.aspx?c=apply&lJobID=517504&lJobSourceTypeID=801&sLanguage=en-us) Job no: 517504

Work type: Staff Full Time

Location: UMass Amherst

Department:FCS Admin Services

Union:Non-Unit Non-Exempt

Categories: Administrative & Office Support

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

Under the direction of the Procurement & Inventory Manager, this position is responsible for the day-to-day purchasing and contract administration of Facilities & Campus Services.

Essential Functions

  • Advertises and implements construction, consultant and service contracts for the Facilities & Campus Service Division.

  • Assists departmental staff, consultants and campus wide staff with the State requirements for contracting.

  • Maintains, tracks, and records contract data information using word processing, database and spreadsheet software systems.

  • Works in conjunction with the Procurement Office on contract administrative activities.

  • Prepares written and oral presentations of contracting and purchasing process and procedures.

  • Assists project managers in establishing project bid schedules and associated contract requirements.

  • Maintains up to date knowledge of the State legal requirements for procurement contracts.

  • Performs the purchasing data entry for the Division.

  • Maintains proficiency in computer applications used by the Division for word processing and database management.

  • Maintains central file: contract folder, bid book, payroll folder.

  • Attends bid openings in absence of Contract Manager.

  • Attend MCPPO training (Massachusetts Certified Public Purchasing Official).

  • Promotes and assures continuous improvement; establishes and maintains productive relationships with a full range of personnel that reflect a strong commitment to customer service.

  • Performs other related duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • High School Diploma.

  • Three (3) year's procurement experience.

  • Demonstrated experience in word processing, database and spreadsheet computer software systems.

  • Demonstrated excellence in oral and written communication.

  • Attention to detail and strong organizations skills.

  • Knowledge of, and experience with, relational database systems used for tracking and reporting procurement information.

  • Demonstrated experience in computer business applications, including word processing, spreadsheet and database management systems.

  • Ability to solve complex problems, maintain complex records and organize information to prepare executive quality reports.

  • Excellent oral, written and graphic communications skills required to provide clear and concise procurement instructions and develop well-organized and graphically pleasing formats for presenting information.

  • Ability to work effectively in a large organization within established regulations, policies and procedures.

Preferred Qualifications

  • Experience with business activities in a construction or project environment preferred.

  • State or municipal procurement and MCPPO certification preferred.

Work Schedule

Mon – Fri; First Shift

Salary Information

Grade 17

Special Instructions to Applicants

Please complete online application, submit cover letter, resume and provide contact information for three (3) professional references to ensure consideration.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Jan 19 2023 Eastern Standard Time

Applications close: