Job Information
Iowa State University Procurement Communications Specialist in Ames, Iowa
Position Title:Procurement Communications Specialist
Job Group:Professional & Scientific
Required Minimum Qualifications:Bachelor’s degree and 2 years of related experience
Preferred Qualifications:Experience creating reports, auditing, or working with procedure documentation.
Experience working with small businesses
Experience working with web pages, producing or editing marketing materials, event management, or producing email communications to broad audiences.
Experience creating and managing surveys, documenting results, and analyzing survey data.
Experience serving in a customer service/customer relations role.
Experience with procurement policies, processes, and/or procedures.
Experience in higher education or the public sector.
Job Description:
The Procurement Services department at Iowa State University (ISU) is seeking qualified candidates for a Procurement Communications Specialist. This position works on internal and external communication projects for the department. This role will provide general customer relations information to external clients or customers and assist with providing communication consultation to internal stakeholders.
Example of Duties
Assist with communications to campus, suppliers, and external parties. Including, writing, editing, working with subject matter experts, targeting communication to intended audience.
Assist with website communications and overall website format. Including writing, editing, updating, and working with subject matter experts to ensure readability and understanding of content.
Create new web pages and resources to assist Iowa State Employees in utilizing procurement processes, understanding policies and processes, and to increase collaboration and collegiality with Procurement Services.
Arrange, coordinate, and oversee all procurement events for suppliers, employee recognition, or departmental promotion. Including making reservations, developing programming, and creating materials and scripts for the events.
Develop and promote Procurement Services Department’s policy statements that demonstrate the university’s support for awarding contracts and subcontracts to small businesses including HUB Zone small businesses, small, disadvantaged business, women-owned small business, veteran-owned small business, and service-disabled veteran-owned small business concerns.
Work with Office of Sponsored Programs to determine when a small business subcontracting plan is required.
Work with PI and other project personnel to educate on requirements and obtain information necessary to complete the Small Business Subcontracting Plans.
Complete the Small Business Subcontracting Plans in a timely manner.
Ensure ISU's compliance with Federal Uniform Guidance requirements pertaining to proper closeout procedures for procurements made using federal funds.
Formulate and implement a process to obtain pertinent compliance reporting information and documentation from PI's/research staff.
Develop and conduct supplier, customer, and internal departmental surveys.
Develop plans that utilize survey findings to address issues.
Oversee submission of peer review documents (AEP award, other peer reviews).
Assist with Procurement Services Help Desk questions as a back-up.
Prepare annual Targeted Small Business (TSB) reporting for the Board of Regents
Administer the Conflict of Interest (COI) approval and reporting processes
Level Guidelines• Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals• Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues• Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems• Responds to a broad range of inquiries and requests• May provide training and/or direction to lower-level staff• May lead projects of moderate scope and complexity• Provides guidance to students
Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.
Appointment Type:Regular
Number of Months Employed Per Year:12 Month Work Period
Time Type:Full time
Pay Grade:PS807
Application Instructions:To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program • Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.
Original Posting Date: September 10, 2024
Posting Close Date:September 23, 2024
Job Requisition Number:R15464
By focusing on the future and providing the best student experience possible, Iowa State attracts students and faculty who want to make a difference. With a comprehensive land-grant mission of education, research, extension and outreach, we produce scholars whose ideas change the world. And through Innovate at Iowa State , we provide innovative and entrepreneurial opportunities for students of all backgrounds. Located just 30 minutes north of Des Moines, the city of Ames was recently named one of the Top 10 cities in the U.S. for campus life and career opportunities.
Iowa State University is a welcoming, global, and culturally diverse community of students, faculty, and staff. Campus community members have a wide range of backgrounds and experiences and are committed to engaging with each other respectfully as outlined in the university's Principles of Community (https://www.iastate.edu/diversity-and-inclusion/principles-community) . Iowa State recognizes that diverse intellectual and philosophical perspectives are vital to innovation, critical thinking skills, and a dynamic academic community that fosters the land-grant ideals of putting science, technology, and human creativity to work.
All offers of employment, oral and written, are contingent upon the university’s verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check.
Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, 515 294-7612, email eooffice@iastate.edu .
If you have questions about the application process please email employment@iastate.edu or call 515-294-4800 or Toll-Free at 1-877-477-7485 . Iowa State University provides reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should email employment@iastate.edu or call (515) 294-4800 or Toll-Free: (877) 477-7485 . TTY users are welcome to use the Iowa Relay Service number by dialing 7-1-1 or (800) 735-2942 .
General ISU compensation information can be found on the University Human Resources (https://www.hr.iastate.edu/careers/compensation) website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.