Job Information
FirstService Residential Office Coordinator in Altamonte Springs, Florida
Job Overview:
As anOffice Coordinator, this positionrequires a strong background in office operations,computersskills and customer service, and will providestrong supportto the Operations Manager andpropertymanagement team.
Your Responsibilities:
Receive and direct incoming calls for the Maitland Regional Office.
Greet visitors and clients upon their arrival.
Receive, sort and distribute all incoming mail on adailybasis.
Process all outgoing mail on a daily basis.
Process all incoming packages and prepare outgoing packages, including weekly courier deliveries.
Maintain record of all outgoing and incoming courier packages.
Scanning andupload ofvarious documents.
Order office supplies.
Order associates supplies including business cards, name tags,uniformsand ID badges.
Schedule andmaintaincalendar for conference calls and meetings.
Maintain professional appearance in all officecommon areasincluding but not limited to reception area, conference rooms,copiesand postagework stations, hallways and break room.
Build andmaintainworkingrelationshipwith office and field associates.
SupportOperations Manager inmaintainingall office operations andassistingwithpreparationof meetings and events, working with IT to coordinateupdates, upgrades, repairs, etc.,coordinatingoffice repairs and maintenance, compliance tracking, and propertytransitions
Skills & Qualifications:
High school diploma or equivalencyrequired.
Requires a minimum of two (2) years of general administrative experience.
Effective written and verbal communication skills.
Strongcustomer service skills.
Interpersonal skills.
Strong attention to detail.
Proficiencyin Microsoft applications.
Ability to multi-task.
Ability to work earlier or later than scheduled shift from time to timein order toassistin the preparation of a meeting, event or toassistin the completion of a project.
Physical Requirements:
Physical demands includeabilitytolift upto 50 lbs.
Standing, sitting, walking and occasional climbing.
Required to work at a personal computer for extended periods of time.
Talking on the phone for extended periods of time.
Ability to detect auditory and/or visual emergency alarms.
Ability to work extended/flexible hours, weekend, and attend Board meetings asrequired.
Driving when necessary.
Supervisory Responsibilities
No supervisory responsibilities
Schedule: Monday through Friday, 8:30am-5:00pm
What We Offer :
As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may berequiredto attend training and other company functions.
Compensation: $19.00 -$21.00per hour
Disclaimer :
The above information in this description has been designed toindicatethe general nature and level of work performed by employees within this classification. It is not designed tocontainor be interpreted as a comprehensive inventory of all duties, responsibilities, and qualificationsrequired ofemployees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
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