Experience Inc. Jobs

Description

We are offering a contract to hire employment opportunity for an Administrative Assistant in Altadena, California, 91001, United States. This role involves providing support to both the HR and Accounting departments, requiring the ability to manage multiple tasks efficiently with strong organizational skills and attention to detail. For immediate consideration please apply today.

Responsibilities:

• Assist in HR related tasks such as insurance open enrollment, training, compensation, employee records, and compliance

• Handle confidential information such as salaries, personal information, and company financials

• Participate in the recruitment process by posting job ads, screening resumes, scheduling interviews, and conducting initial candidate screenings

• Prepare and maintain onboarding materials, coordinate orientation sessions, and ensure all necessary documentation is completed

• Update and maintain employee records, including personnel files, compliance required items, attendance, and training logs

• Ensure HR policies and procedures comply with legal requirements and assist in maintaining company compliance with labor laws

• Serve as a point of contact for employee inquiries and provide general HR support as needed

• Assist in organizing employee engagement activities

• Provide administrative support to the accounting department, including filing and data input

• Assist with processing of office & field invoices, credit cards, and reconcile receipts

• Coordinate and work with other departments as needed to achieve optimal work production across the board

• Work with Insurance Company on COI’s that are requested by customers and account managers

• Organize and schedule meetings and appointments as necessary

• Provide recommendations and suggestions for improvements in any aspects relating to increased performance.

Requirements • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook

• Ability to handle inbound and outbound calls with professionalism

• Excellent customer service skills and a customer-oriented mindset

• Experience in data entry and maintaining accurate records

• Ability to manage email correspondence effectively and professionally

• Strong organizational skills for scheduling appointments and managing calendars

• Experience in a busy office environment, and ability to multitask efficiently

• Strong written and verbal communication skills

• Detail-oriented with high levels of accuracy in work

• Ability to work independently and as part of a team

• Strong problem-solving skills and ability to make decisions

• Willingness to learn and adapt to new processes and software as required

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .