Experience Inc. Jobs

Description

We are on the hunt for an Administrative Assistant with a proactive approach and strong organizational skills to join a local, dynamic team. This position represents a core role within our organization, going beyond the average administrative tasks - contributing to a healthcare organization with a mission of delivering quality healthcare services.

Main Duties:

• Desk Diary Management: Effectively maintain calendars, scheduling important meetings, conferences, and events promptly and professionally.

• Documentation Management: Generate, transcribe, and distribute meeting materials, ranging from agendas to minutes.

• Call Handling: Skillfully receive and screen incoming telephone calls, understanding their priority, and taking appropriate messages and actions as needed.

• Information Compilation: Source and compile data from various channels like reports, files, publications, and other resources to create reports and presentations.

• Communications: Communicate directives from leadership effectively to various individuals and departments within the organization.

• Project Coordination: Keep track of tasks and delegated projects, ensuring that they are progressing as per the stipulated deadlines.

• Finances: Manage departmental invoices, bills, and payments through accounts payable, and process payments via a corporate credit card, if applicable.

• Mail Handling: Thoroughly analyze incoming mail, memos, submissions, and reports, determine their importance, and arrange their distribution as required.

• Office Operations: Recommend changes or improvements in office systems and work conditions. Maintain an efficient inventory of office supplies, ensuring the department is always sufficiently supplied.

• Interface Management: Serve as the main administrative contact, interacting and liaising with both internal and external contexts.

  Requirements

Candidate Requirements:

• Previous healthcare industry experience preferred.

• Bachelor's degree in a relatable field, or equivalent work experience.

• Exceptional organizational skills and attention to detail.

• Strong interpersonal skills with excellent written and verbal communication.

• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, and Outlook).

• Ability to work independently and as part of a team.

• Familiarity with operating standard office equipment.

This opportunity to make a real difference in your healthcare career comes with a stimulating work environment, a commitment to professional growth, and an emphasis on teamwork. If you are passionate about healthcare and have the required skills, we encourage you to apply.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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