Job Information
Louisiana Department of State Civil Service ADMINISTRATIVE ASSISTANT 2/3 in Alexandria, Louisiana
ADMINISTRATIVE ASSISTANT 2/3
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ADMINISTRATIVE ASSISTANT 2/3
Salary
$1,985.00 - $3,572.00 Monthly
Location
Alexandria, LA
Job Type
Classified
Job Number
ADA23-200342-092324HC
Department
LWC-Office of Workers' Compensation
Opening Date
09/23/2024
Closing Date
10/3/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
Administrative Assistant 2/3
Office of Workers’ Compensation Administration
Division: Hearings District 2
Location: Alexandria, La
Announcement: ADA23-200342-092324HC
This position may be filled as either a Probational or a Job Appointment (open to all qualified applicants); a Promotion (open to all statewide classified and agency wide permanent status employees); or by Detail to Special Duty. Current permanent status, classified employees may be required to accept a Probational appointment if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available.
No Civil Service test score or assessment is required to be considered for this vacancy.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training.
Using Data:The ability to use relevant and valid data to inform a recommendation for action.
This position participates in a Career Progression Group (CPG)and may be filled as a Workforce Development Specialist at which the vacancy is filled will be determined by the qualifications of the candidate selected. This position opportunity to advance within this job series. The actual starting salary depends on the education and experience of the selected applicant.
Please click on the below links to learn more about each job level:
ADMINISTRATIVE ASSISTANT 2 (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168010)
ADMINISTRATIVE ASSISTANT 3
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NO be accepted in lieu of completed education and experience section on your application. Applications maybe rejected if incomplete.
The Louisiana Workforce Commission is an equal employment opportunity employer and SAME agency which serves as a model employer for the recruitment, hiring and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities • TDD# 800-259-5154
For further information about this vacancy contact:
Heather Courville
hcourville@lwc.la.gov
Minimum Qualifications
MINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To provide secretarial support for a professional, supervisor or manager, and in some cases, subordinate staff of that individual.
OR
To provide highly-skilled keyboarding support in the transcribing and recording of information.
Employees perform recurring duties independently, however, are given specific instructions for non-routine assignments as needed.
Level of Work:
Experienced.
Supervision Received:
General from a professional, supervisor or manager.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 1 by the presence of responsibility for duties that begin requiring independent judgment and initiative to perform.
Differs from Administrative Assistant 3 by the absence of responsibility for serving as secretarial support to a mid-level manager or performing advanced keyboarding duties.
Examples of Work
SECRETARIAL
Screens telephone calls and visitors according to supervisor's request; may refer calls to appropriate staff.
Prepares, proofreads, and edits correspondence, reports, and other materials.
Maintains files and reference manuals/materials; ensures confidentiality of information, as necessary.
Maintains supervisor's calendar, as instructed, making appointments and arranging meeting rooms and materials.
Sorts and distributes incoming mail.
May perform administrative functions such as payroll preparation, travel reports, supply requisitions, etc.
KEYBOARDING
Sets up and types a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, dictating machine or instructions.
Types material that involve knowledge of special terminology.
Attends meetings and transcribes minutes; may serve as hearings reporter by recording verbatim testimony and transcribing into prescribed format.
Proofs typing results for typographical errors, spelling, punctuation and format accuracy.
Establishes and maintains electronic files for identifying, recording and classifying stored data; extracts, assembles and merges stored information to create new documents.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Describe your experience in handling front office receptionist duties.
02
Describe your experience in handling complex clerical matters.
03
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1=I have no experience and/or am uncomfortable communicating effectively
2=I have limited experience or require assistance to communicate effectively
3=I can communicate effectively
4=I can communicate effectively and help others improve their communication
04
Explain your rating by providing specific and relevant examples in the box below.
05
Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training.
1=I have no experience and/or am uncomfortable displaying expertise
2=I have limited experience or require assistance to display expertise
3=I can display expertise
4=I can display expertise and help others improve their ability to display expertise
06
Explain your rating by providing specific and relevant examples in the box below.
07
Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action.
1=I have no experience and/or am uncomfortable using data
2=I have limited experience or require assistance to use data
3=I can use data
4=I can use data and help others improve their ability to use data
08
Explain your rating by providing specific and relevant examples in the box below.
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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