Job Information
Otter Co-Op Office Associate - FT (Langley) in Aldergrove, British Columbia
Otter Co-op is now hiring a Full-Time Office Associate for our ACU Administrative Building located in Langley, BC.
This Office Associate position will be primarily focused on Accounts Payable. They will be responsible for accurately processing invoices, reconciling vendor statements, and ensuring timely payments to vendors. The ideal candidate will have a strong understanding of accounting principles, excellent communication, and the ability to work efficiently in a fast-paced environment.
Who we are:
Otter Co-op is a diverse and growing organization, serving the Lower Mainland, Fraser Valley and BC Interior since 1922. With over 100 years in business and over 1000 in our team, we are proud to be a locally owned and community minded member of the neighbourhoods we live, work and play in. We operate three food and pharmacy stores (including one with a fashion and hardware department), thirty-one Angry Otter liquor stores, two feed mills, two bulk petroleum facilities, the Angry Otter Tap & Forno and Brewery in North Vancouver, the Highwayman Pub in Abbotsford, Highwayman Pub in South Surrey and twenty-five gas station/convenience stores. To learn more about who we are and how you can help bring our brand to life, visit us at www.otterco-op.crs.
What you’ll do:
Provide comprehensive administrative support to the Accounting department, including managing filing systems, ordering office supplies, and maintaining organized records.
Serve as a liaison between the Accounts Payable and Credit departments, facilitating smooth communication and workflow.
Assist senior office associates with vendor inquiries, ensuring efficient approval processes, and processing invoices accurately and on time.
Respond promptly and professionally to all vendor and member inquiries, maintaining positive relationships and resolving issues effectively.
Prepare and process department invoices for Accounts Payable, ensuring accuracy and timely submission.
Record and track daily deposits from member accounts, ensuring all transactions are accurately logged and reconciled.
Review and match invoices to purchase orders, proactively following up on any discrepancies to ensure prompt resolution.
Input journal entries for daily sales transactions, ensuring accuracy and compliance with accounting standards.
Assist in preparing detailed financial reports and analysis for the Finance department to support decision-making and strategic planning.
Actively contribute to the team's commitment to the corporate values of Integrity, Community, and Excellence.
Perform additional duties as assigned to support the overall function and efficiency of the department.
Why it matters:
Our team provides a range of products and services to support our member-owners. Through the work that we do, we help to build, fuel, feed and grow Western Canadian communities together.
Who you are:
You are looking for a career in Administration and:
Experience in a high volume, fast paced office environment preferred
Previous retail/customer service experience an asset
Entry level bookkeeping and accounting skills
Intermediate computer skills (including MS office, Word, Excel & Outlook)
Proficient accurate typing and data entry skills
Excellent communication and interpersonal skills (written and verbal)
Above average attention to detail and accuracy
Self-starter and team player with a high level of self-discipline and initiative
Creative and effective problem-solving ability
Positive attitude with a commitment to providing outstanding customer service
Able to prioritize and organize position responsibilities and meet deadlines with minimal supervision
Must be committed to a SAFE working environment
Able to perform physical duties including lifting, pushing and pulling up to 25-50 lbs
Must be available for an 8 hour shift Monday to Friday between the hours of 7:30am to 5:00pm
This position is based out of ACU Administration Building, though it may require on some occasions to travel and work at other locations as business needs arise
What’s in in for you:
Competitive Wages
Wage increases based on hours worked & meeting expectations in the position
Annual bonus program for all eligible team members
For eligible positions: comprehensive benefits package and an employer matched pension plan
Team discount on Gas, Liquor, Food, Fashion, Hardware, Feed & Restaurant purchases
Co-op Membership with an annual dividend payment on qualified purchases
Education Assistance Program
Learning opportunities, to grow and develop and to foster a culture of teamwork and innovation
Otter Co-op is committed to a diverse and supportive working environment based on our Core Company Values of Integrity, Community and Excellence. We embrace diversity and inclusion, and we’re working to create a workplace that is as diverse as the communities we serve. We support and provide an environment that allows all to bring their whole selves to work.
All successful candidates will be required to undergo a background check.
We thank all candidates for their interest; however, only those selected to continue in the recruitment process will be contacted.
Posting Date: September 10, 2024
Position Wage at Time of Posting: $18.55 to $21.20 hourly
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