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Pilot Company Aviation Accounting Associate in Alcoa, Tennessee

Company Description

Pilot Flying J is the 10th largest privately held company in North America with more than 28,000 team members. As the industry-leading network of travel centers, we have 750+ retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division is a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958, we are proud to be family owned and consider our team members to be part of the family. Our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Pilot Flying J is part of the Pilot Company family of brands that keeps North America's drivers moving, including E-Z Trip, Mr. Fuel, One9 Fuel Stop, Pride, StaMart and Xpress Fuel.

Job Description

The purpose of this job is to provide support in processing and timely payment of maintenance providers, inner office and cabin supplier invoices, as well as working closely with scheduling team to book commercial flights for flight crew as needed.


  1. Prepare, record, verify, analyze, and report accounts payable transactions

  2. Pay vendor invoices on a timely basis

  3. Maintain and reconcile accounts payable ledger accounts, financial statements, and reports

  4. Prepare analyses and reconciliations to detect fraud

  5. Ensure transaction entry verification procedures are followed

  6. Prepare vendor payments; respond to resulting queries

  7. Maintain primary financial data for use in accounting records

  8. Maintains in-house flight crew files to ensure all documents are up to date.

  9. Maintains in-house communication lists such as phone logs and vendor supply lists.

  10. Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level

  11. Ensure all activities are in compliance with rules, regulations, policies, and procedures

  12. Complete other duties as assigned


  • High school diploma or equivalent certification required

  • Associate degree in accounting or finance preferred

  • Minimum one year experience in accounting or related area preferred

  • Intermediate Microsoft Office skills

  • General aviation experience preferred

  • Strong organizational skills with attention to detail

  • Strong teamwork and problem solving skills

  • Strong written and verbal communication skills

  • Strong time management skills

Additional Information

All your information will be kept confidential according to EEO guidelines.


Pilot is an Equal Opportunity Employer. Pilot does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.