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Russell Sage College Student Life Unit Manager and Designated School Official in Albany, New York

Location: Albany, NY Category: Administrative Positions Posted On: Wed May 1 2024 Job Description:

Summary: Full-time, twelve-month administrative position reporting to the Vice President for Student Life. Provides critical support to the Vice President for Student Life and the Student Life Unit. Also provides support for the Dean of Students. Supervises several student employees.

  • Serve as the Student Life's Office first point of contact for students, faculty and community members.

  • Coordinate and manage office workflow and calendaring for the Deans of Student and Vice President.

  • Assist Student Government and student clubs/organizations with finances (budget management, requisitions) and administrative support needed for elections, shared files and Student Government Webpage.

  • Provide direct support for the CARE process including managing all data, scheduling meetings, and keeping minutes.

  • Delegated authority regarding matters of significance without specific instructions or prescribed procedures, assigned control over major projects or events, and act as liaison to key contacts for Sage.

  • Exercise extreme discretion and maintain confidentiality in matters of student emergencies, student conduct, Title IX investigations and appeals.

  • Serve as liaison to the Department of Homeland Security, Department of State, Immigration and Customs Enforcement (ICE) regarding regulatory visa matters and institutional compliance.

  • Serve as the designated school official (DSO) and the alternate responsible officer (ARO) in the Student Exchange and Visitor Information System (SEVIS), ensuring compliance with federal laws and regulations in accordance with the Department of Homeland Security.

  • Support international undergraduate and graduate students on matters related to immigration regulations, college policies and procedures, academic course load, employment, travel requirements, financial, medical and personal matters.

  • Support college administrators on matters related to immigration regulations and regulatory visa matters, including decision making for acceptance or termination of students.

  • Maintain all required and reportable data in SEVIS and Colleague regarding international students (F visa type)

  • Perform general office support, including clerical responsibilities and maintenance and ordering of office supplies.

  • Utilize Colleague to maintain student information, generate lists and conduct inquiries.

  • Assist with special events coordinated by the Student Life Office.

  • Process paperwork, track data, and coordinate communication associated with student hiatus requests and withdrawals

  • Supervise student workers and manage necessary payroll tasks.

  • Manage annual budget preparation, and provide oversight and monitoring throughout the year for all student life, totaling over $3 million.

  • Serve as staff to the Student Success and Committee Wellbeing committee of the Board of Trustees, record minutes for distribution.

  • Other duties as assigned

The estimated salary is $58,458 per year for 40 hours per week for 52 weeks.

Job Requirements:

A minimum of a Bachelor's Degree and five years of experience in an administrative role is preferred. Experience working with international students is preferred. Proficient in Google Suite and Microsoft Office platforms. The Unit Manager should be self-motivated, able to function under pressure and handle numerous tasks simultaneously. This position requires excellent organizational, interpersonal, and communication skills with a keen attention to detail. The ability to maintain confidentiality is essential. In addition, RSC is committed to diversity and inclusion in all of its endeavors and expects employees to embrace diversity on all levels.

Additional Information:

RSC offers a dynamic college environment and friendly work atmosphere along with opportunities for tuition waiver, employer matched retirement plan for eligible employees and many other benefits. For complete employee benefit information, please visit our Employee Benefits (https://www.sage.edu/about/offices-centers/human-resources/employment-benefits/) page. Visit our Employment Opportunities (https://www.sage.edu/about/work-at-russell-sage/) page for additional available job openings at RSC.

Russell Sage College is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability, veteran status, citizenship or immigration status, sexual orientation, military status, predisposing genetic characteristics, pregnancy, gender, gender identity or expression, familial status, status as a victim of domestic violence, reproductive health decision making, criminal history, and any other legally protected characteristic protected by federal, state or local law. In this regard, opportunities for advancement will be made available without bias. The College is also subject to state and federal laws, supports efforts to attract and retain fully qualified women and other minority group members for faculty and other positions. Russell Sage College will comply with the letter and intent of all State and Federal laws and applicable orders pursuant to Equal Employment Opportunity.

Russell Sage College embraces diversity, equity, and inclusion as essential components of a rich intellectual and cultural environment in which all members are given the opportunity to reach their full potential as active participants in our local and global society. Russell Sage College is committed to developing policies and programs to create a campus that supports an optimal learning and working environment for all students, alumnae/i, faculty, administrators, and staff. Please take a look at more information about the diversity, equity, and inclusion initiatives (https://www.sage.edu/about/community-resources/diversity-equity-inclusion/) at Russell Sage College.

  • Applications accepted until position is filled.

  • Reports to: Vice President for Student Life

COVID-19 vaccination is not required, but suggested.