Job Information
University at Albany Purchasing & Contract Associate (2 Positions) in Albany, New York
Location: Albany, NY Category: Professional Posted On: Tue Feb 27 2024 Job Description:
Primary duties include the procurement of supplies, equipment, and services at the University at Albany. The incumbent will be responsible for following all applicable policies and procedures related to New York State and SUNY procurement. Additionally, the incumbent will be responsible for writing, reviewing, interpreting, and negotiating terms and conditions as related to contractual obligations of the University and will serve as a liaison between vendors and the University community.
Primary Responsibilities:
Procurement of supplies, commodities, equipment, and services.
Utilize and provide advisement to the University community on New York State (NYS), State University of New York (SUNY), and University at Albany (UA) rules and regulations in the procurement of services and commodities and in the execution of contracts.
Serve as a liaison between the Office of Procurement Services, UA departments, NYS Attorney General, NYS Office of the State Comptroller and vendors.
Review, approve, interpret, and negotiate documents as they relate to university contractual obligations including expenditure, revenue, consultant and construction contracts, memorandums of understanding and various software and license agreements.
Write, review, research and process: Request for Quotes, Invitation for Bids (IFB), Request for Information (RFI), Request for Proposals (RFP) and written agreements.
Participate in educational development including but not limited to new legislation (State & Federal), and SUNY policy .
Job Requirements:
Minimum Qualifications:
Bachelor's degree from a college or university accredited by the US Department of Education or internationally recognized accrediting organization.
Experience with Microsoft Office suite.
Ability to work independently and manage multiple tasks in a fast-paced environment.
Excellent oral and written communication skills.
Excellent analytical and organizational skills.
Employ a high level of interpersonal skills in a diverse University environment.
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community.
Applicants must demonstrate an ability to support diversity, equity, access, inclusion and belonging relative to their role.
Preferred Qualifications:
Experience in higher education procurement practices.
Professional experience in procurement and/or contracting.
Experience working with New York State purchasing and contracting.
Experience in writing and negotiation of contracts and related documents.
Experience with New York State Invitation for Bid (IFBs) and Request for Proposals (RFPs).
Additional Information:
Professional Rank and Salary Range: Senior Staff Assistant, SL3
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml
Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER
Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=173089