Experience Inc. Jobs

NY HELP Yes

Agency Transportation, Department of

Title Office Assistant 1 - (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 06

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $35177 to $43521 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Traffic Safety & Mobility Group - Region 1

50 Wolf Road

City Albany

State NY

Zip Code 12205

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).* To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:There are no minimum education or experience requirements for this title.Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description As an Office Assistant 1 for the Region 1 Traffic Safety & Mobility Group, responsibilities include but are not limited to:•Answering telephones and appropriately responding to or referring inquiries made by the public, employees,vendors, and customers,•Sorting and distributing mail,•Maintaining records and files,•Scan invoices received into the Statewide Financial System (SFS),•Assist with SFS monitoring of eSettlements invoices as well as Match Exception invoices,•Schedule appointments/meetings as necessary and entering visitor information into the Visitor Management System,•Assist with tracking of evaluations/probation reports for Region 1 Traffic Safety & Mobility employees.•Apply a working knowledge in all Microsoft Office products, specifically, Outlook, Word and Excel,•Order office supplies for the Traffic Safety office,• Assist Traffic System Technician staff in Waterford with office related duties,• Assist with Personnel & Hiring tasks, including setting up interviews,• Assist with IT support tickets for Region 1 Traffic,• Prepare routine correspondence related to speed limit reduction requests, traffic signal requests and general concerns regarding the safety of state highways within the Region,• Perform other office support duties as required.Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

Additional Comments *For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov._The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

Name ATTN: Danielle Follett

Telephone

Fax 518-457-1570

Email Address HR-Personnel@dot.ny.gov

Address

Street NYS Department of Transportation

50 Wolf Road

City Albany

State NY

Zip Code 12232

Notes on Applying Qualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R01-24-076 and last name in the subject line and referenced in the letter of interest no later than July 8th, 2024, to HR-Personnel@dot.ny.gov