Job Information
Allameda Alliance for Health Executive Assistant / Job Req 704953315 in Alameda, California
[[PRINCIPAL RESPONSIBILITIES[: [[Direct all administrative support functions in the Human Resources department. Under general supervision of the[Chief Human Resource Officer, performs a variety of complex, responsible and confidential secretarial and administrative duties requiring a thorough knowledge of organizational procedures and precedents; perform routine clerical, administrative and secretarial duties in support of multiple departments. The Executive Assistant must be able to work independently, maintain strict confidentiality, and demonstrate diplomacy, mature judgment, and initiative. [[Principal responsibilities include: ]{mce-=""}]{noto="" sans",="" sans-serif"=""}]{mce-=""}]{mce-=""}]{noto="" sans",="" sans-serif"=""}]{mce-=""}]{mce-=""}]{noto="" sans",="" sans-serif"=""}
Screens visitors, telephone calls, and mail directed to the Chief Human Resource Officer.
Anticipates the needs of the office and the daily activities by independently researching and developing the appropriate documents necessary for meetings; determining the priorities of issues and problems.
Independently responds to letters and general correspondence of a routine nature.
Reviews all documentation for consistency, grammar and spelling.
Transcribes notes for letters, memos, reports and minutes as related.
Effectively compose and revise Human Resources policies and procedures.
Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combine materials from several sources.
Maintains appointment schedules and calendars, makes travel arrangements and arranges meetings, gathers information and contacts meeting participants.
[Operates general office equipment such as personal computer, copier, calculator, fax or ]{mce-=""}