Job Information
Metropolitan Council Program Technical Specialist - Labor Relations in 390 Robert St. N St. Paul, Minnesota
Program Technical Specialist - Labor Relations
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Program Technical Specialist - Labor Relations
Salary
$65,603.20 - $106,496.00 Annually
Location
390 Robert St. N St. Paul, MN
Job Type
Full-Time
Job Number
2024-00462
Division
Regional Administration
Department
HR Labor Relations
Opening Date
11/06/2024
Closing Date
11/20/2024 11:59 PM Central
Description
Benefits
Questions
WHO WE ARE
We are the Metropolitan Council, the regional government for the seven-county Twin Cities metropolitan area. We plan 30 years ahead for the future of the metropolitan area and provide regional transportation, wastewater, and housing services.More information about us on our website
We are committed to supporting a diverse workforce that reflects the communities we serve.
About the Division:
TheRegional Administrationis the central services division of the Met Council, supporting the four operations and services divisions.Mission: The Regional Administration provides enterprise services that are aligned with the Council's mission.Vision: The Regional Administration strives to be a trusted strategic partner by delivering integrated, collaborative, efficient, and responsive services.
Values
Service
Accountability
Integrity
Collaboration
About the department:
Human Resources works with all divisions of the Metropolitan Council to provide proactive solutions for the Council's workforce needs in the areas of recruitment, hiring, labor relations, benefits, training, organizational development, occupational health, and wellness.
How your work would contribute to our organization and the Twin Cities region:
The Program Technical Specialist provides the highest administrative support by independently completing complex administrative and technical tasks or actions. The ideal incumbent will demonstrate excellent interpersonal skills and initiative. They will be expected to provide consistent quality administrative support to the Labor Relations Team. The person in this position will need to work collaboratively with other administrative support personnel within the department as well as with professionals and leadership in Human Resources and across the Council. The ability to identify problems,offer appropriate solutions, determine priorities, and maintain confidentiality are key. Excellent organizational skills are paramount to this position.
This position is eligible for a hybrid (both remote and onsite) telework arrangement. The candidate's permanent residence must be in Minnesota or Wisconsin.
What you would do in this job
Maintain document management system of both electronic and hard-copy documents; keep informed of changes or modifications of databases and software and make recommendations when appropriate.
Research, compile, and analyze data/information; prepare statistics and reports using Excel, PeopleSoft, PowerPoint; and other software systems.
Create procedures for complex or specialized functions.
Write/draft reports; prepare presentation documents for meetings.
Monitor and track budgets and expenditures. Prepare purchase requisitions and track approval processes for various purchase orders, pay requests, invoices, and order procurement/contract administration documents.
Make complex scheduling arrangements involving multiple parties & securing rooms as needed under minimum direction. Set up and cancel meetings based on knowledge of the subject and attendees.
Take accurate, quality minutes and meeting notes at meetings, arbitrations, and contract negotiations; compile and distribute supplementary materials for such sessions. Update contract changes and upload appropriate information on the website.
What education and experience are required for this job (minimum qualifications)
Any of the following combinations of completed education and administrative work experience in a related setting.
High school diploma or equivalentAND Five (5) years of experience.
Associate DegreeAND three (3) years of experience.
Bachelor's DegreeAND one (1) year of experience.
What additional skills and experience would be helpful in this job (desired qualifications):
Ability to use and perfect electronic document management systems.
Strong organizational skills including detail and accuracy.
Ability to work both collaboratively and independently.
Ability to solve problems.
Solid understanding and use of Microsoft Outlook, Microsoft Word, and Microsoft Excel.
Experience taking minutes for large meetings or during negotiation sessions.
Experience working in the Public Sector and Human Resources/Labor Relations.
Experience with SharePoint, Application Xtender.
Ability to be proactive in assessing administrative needs independently.
Experience working with diverse populations of internal and external customers.
What knowledge, skills, and abilities you should have within the first six months on the job:
Excellent communication skills written and verbal.
Proven ability to work in a team environment.
Experience with Microsoft Word, Excel, and Outlook Calendar.
Experience taking meeting notes and meeting minutes.
Excellent interpersonal and customer service skills: Ability to be accessible and respond professionally in a difficult situation.
Ability to respond promptly and take initiative to commence or complete tasks and projects on time.
Ability to perform under limited supervision and provide updates and follow-ups
Ability to solve problems and offer solutions independently and collaboratively.
Ability to maintain a high level of confidentiality and sensitivity
Additional information
Union/Grade: Non-Represented / Pay GradeE
FLSA Status: Non- Exempt
Safety Sensitive : No
What steps the recruitment process involve :
We review your minimum qualifications.
We rate your education and experience.
We conduct a structured panel interview.
We conduct a selection interview.
What your work environment would be:
You would perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites.
Once you have successfully completed the steps above, then:
If you are new to the Metropolitan Council, you must pass a drug test (safety-sensitive positions only), and a background check which verifies education, employment, and criminal history. A driving record check and/or physical may be conducted if applicable to the job. If you have a criminal conviction, you do not automatically fail. The Metropolitan Council considers felony, gross misdemeanor, and misdemeanor convictions on a case-by-case basis, based on whether they are related to the job and whether the candidate has demonstrated adequate rehabilitation.
If you are already an employee of the Metropolitan Council, you must pass a drug test (if moving from a non-safety sensitive position to a safety-sensitive position) and criminal background check if the job you're applying for is safety-sensitive, is a supervisory or management job, is in the Finance, Information Services, Audit, or Human Resources departments, or has access to financial records, files/databases, cash, vouchers or transit fare cards. A driving record check and/or physical may be conducted if applicable to the position
We believe our employees are a key to our agency's success! In order to attract and retain high quality employees, the Council provides a highly competitive benefits package both in choice and coverage levels. Some highlights about our benefits are listed below:
Guaranteed monthly retirement income through Minnesota State Retirement System pension fund
Opportunity to save additional funds for retirement on a tax-deferred basis through a voluntary deferred compensation (457) plan
Two or more medical plans from which to choose, with employer contribution towards premiums over 80%
Dental insurance, life insurance and vision insurance
The following benefits are provided to all employees as part of working for the Council. You will have access to free:
Well@Work clinic
bus/rail pass valued at over $1200 per year
parking at many job locations
fitness centers at many job locations
Employee Assistance Program
extensive health and wellness programs and resources
01
Applicant Instructions: It is important thatyour application shows all relevant education and experienceyou possess. The supplemental questions listed below are to further evaluate your education and experience and to determine your eligibility for this position. Answer each question completely, and please do not type "see resume" otherwise your application will be considered incomplete, and you will not receive further consideration for this position. The experience you indicate in your responses should also be consistent with the Work History section of this application. If you attach a resume to your application, it will be reviewed at the education and experience review step. I have read and understand the above instructions regarding my application and supplemental questions.
Yes
No
02
How did youfirsthear about this job opening?
CareerForce Center
Community Event/Organization
Employee Referral
Facebook
Glassdoor
Indeed
Job Fair
LinkedIn
Metro Transit Bus Advertisement
Twitter
Website: governmentjobs.com
Website: metrocouncil.org
Website: metrotransit.org
Website: minnesotajobnetwork.com
Other
03
If you selected 'Other', please describe where you first heard about this job. If you selected 'Employee Referral' please enter the employee's first and last name, ID number (if known), and job title. Type N/A if not applicable.
04
Do you have professional experience as an administrative assistant?
Yes
No
05
How many years of professional experience do you have as an administrative assistant?
Less than one (1) year of experience as an administrative assistant.
One (1) year but less than two (2) years of experience as an administrative assistant.
Two (2) years but less than three (3) years of experience as an administrative assistant.
Three (3) years but less than four (4) years of experience as an administrative assistant
Four (4) years but less than five (5) years of experience as an administrative assistant.
Five (5) years but less than six (6) years of experience as an administrative assistant.
Six (6) years or more of experience as an administrative assistant.
06
Briefly describe your experience as an administrative assistant. Be sure to include details such as employer name, Industry, the number of people you support, and or the scope of your administrative work. If you do not have this experience type N/A. If you type "See resume" you will not receive credit for your response.
07
Do you have professional experience providing administrative support to one or more senior level manager(s) and a team of more than three (3) staff?
Yes
No
08
If you answered 'yes' to question # 7. Please list the type of manager(s) and the size of the team you supported. If you do not have this experience type N/A. If you type "See resume" you will not receive credit for your response.
09
Do you have experience in HR or Labor relations?
Yes
No
10
If you answered 'yes' to question # 9 briefly describe your experience in HR or Labor relations. If you do not have this experience type N/A. If you type "See resume" you will not receive credit for your response.
11
Do you have current experience with Microsoft Outlook Calendar Management in terms of scheduling meetings with multiple individuals or teams and booking conference rooms?
Yes
No
12
This position requires solid writing, editing skills and a high level of comfort with Microsoft Office Suite. Do you have current experience with Microsoft Office Word?
Yes
No
13
Do you have experience taking minutes and notes?
Yes
No
14
If you answered 'yes' to question # 13 list the type and size of meetings you have experience taking minutes and notes in. If you do not have this experience type N/A. If you type "See resume" you will not receive credit for your response.
15
List all other software skills, or other professional or volunteer experiences that you would be able to bring to this position and organization. If this does not apply, type N/A. If you type "See resume," you will not receive credit for your response.
16
Do you have experience maintaining a document management system of both electronic and hard-copy documents?
Yes
No
17
If you answered "Yes" to the previous questions, please describe your experience if this does not apply, "Type, N/A. If you type "Resume, " you will not receive credit for your response.
18
Do you have experience working and collaborating in diverse, multicultural, and inclusive environments?
Yes
No
Required Question
Agency
Metropolitan Council
Address
390 Robert St. N.St. Paul, Minnesota, 55101
Website
https://metrocouncil.org
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